Grosvenor
Personal Assistant, Westminster Foundation
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The Westminster Foundation
The Westminster Foundation provides long-term, sustainable support to vulnerable children, young people, and their families. Primarily a place-based funder in Westminster, Chester, Lancashire, and Sutherland, we build meaningful partnerships with local charities rooted in their communities. Our focus is early intervention, identifying and addressing risks before they escalate, so children and young people get the support they need at the moments it matters most. Our work goes beyond funding. We work alongside our partners to strengthen their organizations, encourage collaboration, and address the systemic conditions that hold deep-rooted problems in place. We amplify young people’s voices and listen closely to those on the frontlines, ensuring our work stays grounded, responsive, and impactful. We are proud to serve as the primary charitable vehicle for the Duke of Westminster and Grosvenor businesses, uniting resources, relationships, and shared purpose to build brighter futures.
About the Role
We are looking for a Personal Assistant to provide proactive executive and administrative support to the Westminster Foundation Director and wider team, enabling effective diary management, governance, stakeholder engagement, communications, and day-to-day operations.
Along with a competitive salary, you will also receive a range of benefits including a very generous non-contributory pension, life assurance, 25 days holiday plus Bank Holidays, and other benefits and discounts via our employee benefits platform.
Key Responsibilities
Executive & Diary Management
- Manage the Director’s diary, prioritising commitments, resolving conflicts and protecting time for preparation, reading, and follow-up
- Coordinate internal and external meetings, visits, and engagements, including logistics, briefings, and follow-up
- Coordinate Trustee and governance meetings, including agendas, papers, logistics, minutes, and action tracking
- Manage inboxes and correspondence, drafting responses where appropriate
- Respond to shifting priorities with sound judgement and clear communication
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Events & Engagement Support
- Coordinate WF events, workshops, trustee visits, Fivefields activity, and wider community engagement
Communications & Stakeholder Management
- Act as a key point of contact for internal and external stakeholders
- Build effective relationships across teams, trustees, grantees, and external partners
- Ensure communications are timely, professional, and aligned with organisational standards
- Support reports, case studies, marketing materials, and digital content, including social media, website, newsletter, and blog updates
Administration & Operations
- Manage communications, documents (including presentations, reports, briefings, and project materials), filing systems, travel, visitors, and meeting logistics
- Process expenses, purchase orders, and invoices in line with procedures
- Maintain accurate records and support efficient office operations
Essential Skills and Attributes
- Excellent organisational skills, with the ability to prioritise and manage competing demands
- Strong written and verbal communication skills, with high attention to detail
- Professional, discreet, and confident handling sensitive information
- Able to build relationships across internal teams, trustees, and external partners
- Sound judgement when triaging requests and managing priorities
- Proactive, responsive, and solutions-focused
- Able to work independently and collaboratively
- Strong IT skills, including Outlook, Word, Excel, and PowerPoint
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Work Model
We operate a hybrid work model, combining remote work with in-person collaboration. This role requires 3 days per week in our London office, with the remaining 2 days worked from home. We support a healthy work-life balance, and we are open to discussing flexible schedules and part-time working arrangements for the right candidate.
Application
To apply for this job, please click on "Apply". To begin your application, you will be asked to create an account. Please carefully read our Recruitment Privacy Notice before proceeding with an application. The privacy notice sets out how Grosvenor obtains, uses, and protects the personal information you provide to us. You can read the notice here - https://www.grosvenor.com/legal/recruitment-privacy-notice
We think this is a very special place to work. Our international activities span urban property, food and agtech, rural estate management, and support for philanthropic initiatives - meaning we are able to offer a wide range of rewarding career opportunities. We are united by a common purpose: to deliver lasting commercial, social, and environmental benefit, and this drives everything we do. It means that we put planet and people at the centre of what we do and why we want people with open minds and fresh ideas to join us.
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