Kintec Global Recruitment
Personal Secretary
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About the Company
We are seeking an experienced Secretary / Personal Assistant to provide high-level administrative and personal support to project management teams within a major energy project.
About the Role
The successful candidate will be responsible for managing office administration, coordinating meetings and events, preparing correspondence and reports, and supporting the day-to-day operational requirements of the project team.
Responsibilities
- Provide support to management on office arrangements and logistics, including meeting coordination.
- Prepare letters and reports for the department in coordination with administration and project control teams.
- Provide administrative and personal support to the Project Management Team.
- Prepare letters, correspondence, and project documentation.
- Receive and make telephone calls.
- Take meeting minutes as required.
- Assist with the preparation of reports and presentations.
- Organise or assist with organising meetings, events, lunches, and dinners.
- Attend events as requested in a host or client support capacity.
- Conduct research and prepare statistical reports.
- Handle information requests.
- Perform general clerical and administrative duties.
- Arrange conference calls and schedule meetings.
- Receive visitors and coordinate appointments.
- Train and supervise junior administrative staff where required.
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Qualifications
- Excellent English communication skills, both written and verbal.
- Good knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
- Experience using SAP.
- Knowledge of human resources procedures, including expense report processing.
- Minimum of two years' experience in a similar administrative or secretarial role.
- Familiar with the country and city where the project is located.
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Required Skills
- Strong communication skills.
- Results-oriented with a commitment to delivering high-quality work.
- Excellent planning and organisational skills with the ability to prioritise workload and work under pressure.
- Customer service focused.
- Dependable, committed, and reliable.
Pay range and compensation package
Rate: Negotiable
Equal Opportunity Statement
We are committed to diversity and inclusivity.
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