Saipem
Personnel Logistics Coordinator
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Personnel Logistics Coordinator
Personnel Logistics Coordinator – Saipem
About Saipem
Saipem is a global leader in engineering and construction for the energy and infrastructure sectors, both offshore and onshore. Organised under its "One Company" model, Saipem operates across key business lines:
- Asset Based Services
- Drilling
- Energy Carriers
- Offshore Wind
- Sustainable Infrastructures
- Robotics & Industrialised Solutions
With a commitment to technological innovation, Saipem’s purpose is "Engineering for a sustainable future". This aligns with its support for clients' energy transition, including Net Zero initiatives, driven by digitisation, environmental sustainability, and digital processes.
Listed on the Milan Stock Exchange, Saipem employs ~30,000 people from over 130 nationalities and operates in more than 50 countries.
Purpose of the Position
As a Personnel Logistics Coordinator, you will:
- Ensure smooth mobilisation and demobilisation of offshore personnel across global operations.
- Report to the Personnel Logistics Team Lead and support HR’s core business function to meet corporate objectives.
- Act as the focal point for allocated vessels, managing all aspects of personnel logistics.
What You Will Do
Your responsibilities will include:
- Mobilisation & Demobilisation Support
- Coordinate global personnel travel, ensuring efficiency, cost-effectiveness, and adherence to crew change schedules.
- Regulatory & Certification Compliance
- Maintain up-to-date offshore certifications for mobilisation, including:
- Passports & Seafarers’ IDs
- Offshore survival certifications (BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
- Medical fitness certificates (OGUK & Saipem standards)
- Relevant vaccinations (e.g., Yellow Fever), ensuring compliance.
- Work with HR to schedule training and medical refreshers aligned with mobilisation timelines.
- Maintain up-to-date offshore certifications for mobilisation, including:
- Travel Management & Booking
- Book and manage all travel requirements (flights, accommodation, car hire, rail) via Saipem’s Travel Management System (TMS).
- Data & Record Keeping
- Maintain accurate records in:
- Offshore Personnel Tracker
- Offshore files
- HR headcount reports (tracking vessel movements/rotations).
- Update the Personnel Details Staff List for travel preferences and changes.
- Maintain accurate records in:
- Cross-Functional Coordination
- Collaborate with the Training Department for client-specific training.
- On-Call & Continuity Support
- Participate in an on-call rota for vessels and personnel outside core hours.
- Provide cover during team absences to maintain operational continuity.
- Compliance & Standards
- Stay updated on Saipem procedures, industry standards, and statutory regulations.
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Requirements
Experience
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- 2–3 years of experience in coordinating international travel and visa arrangements, preferably in a fast-paced personnel logistics environment.
- Experience in Offshore/Oil & Gas (ROV, Aviation, Marine) is a plus.
Technical Knowledge
Competence in:
- Visa processes & international travel compliance
- Offshore certifications & training requirements
- Global travel restrictions
IT & Administrative Skills
- Intermediate+ proficiency in Microsoft Office Suite.
What We Can Offer You
- Contractor position (PAYE, full-time, 12-month contract, extendable).
- Hybrid working model with flexible hours and smart-working options.
- Offices in Aberdeen, Bridge of Don.
- Start date: immediately upon successful candidate identification.
- Career growth, innovation opportunities, and collaboration in Saipem’s One Saipem Way culture.
Note: All applicants must:
- Be based in the UK.
- Hold full, permanent UK right-to-work status (no sponsorship).
Company Commitments
Diversity, Inclusion & Innovation
We thrive on diversity, valuing creativity and progress through mutual respect, collaboration, and inclusion.
Safety & Sustainability
Prioritising health & safety and protecting the natural ecosystem at high-risk, harsh working environments.
Discover more: Saipem Careers.
One vision. Many paths. Limitless possibilities.
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