Securitas UK
Planning Administrator
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Planning Administrator
We’re Hiring: Planning Administrator!
📍 Location: Milton Keynes, MK17 8LX
💰 Pay: £28,000
🕒 Working Hours: 9am – 6pm (Monday – Friday)
🎓 Learning & Development: From day one, you’ll gain access to outstanding Learning and Development opportunities, Mentorship, and a whole load of benefits from big brand discounts to give back schemes!
Grade: C
See a different world. Where potential is seen and progress is nurtured.
We’re evolving how we plan, forecast, and deliver—and this is your opportunity to play a key role behind the scenes.
As part of our growing and new Workforce Management function, we’re looking for a Planning Administrator who can bring structure, insight, and organisation to how we plan ahead. This role is all about thinking forward, making sure we’re prepared, resourced, and ready to deliver exceptional service.
If you enjoy working with data, staying ahead of the detail, and helping teams succeed through better planning, you’ll thrive here.
Job Description
As one of our new Planning Administrators, you’ll support how we plan for the future—helping to build accurate, long-term workforce plans that keep our operations running smoothly.
Using data, systems, and excellent organisation, you’ll help ensure we’re not just reacting to demand but proactively preparing for it. Your work will play a key role in reducing disruption, improving efficiency, and enabling consistent, high-quality delivery across the business, putting our people at the heart of everything, always, maximising service excellence for our clients as a result!
If you are in a role where you have to be highly organised, able to use data to be predictive in how you operate and are ready for a high-impact role, this could be the role you've been waiting for!
What you’ll be doing:
- Support the creation of long-term workforce plans, building rosters and coverage up to 12 months in advance
- Use WFM systems (including Timegate) to ensure accurate, forward-looking scheduling (Note: this can be learnt on the job but would be great if you have experience with this system or similar rostering platforms)
- Analyse trends, historical data, and forecasts to anticipate demand and highlight risks early
- Ensure all schedules are accurate, compliant, and aligned to business and client needs
- Maintain high-quality data within systems, ensuring reliable reporting and planning accuracy
- Work closely with stakeholders to align plans with operational priorities and workforce requirements
- Identify future resourcing gaps and support recruitment planning activity
- Support payroll accuracy through correct data input and query resolution
- Ensure all personnel are trained, compliant, and ready for deployment
- Continuously look for ways to improve planning processes and efficiency
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Please note: This list is not extensive but gives a good overview of the duties of the role! We welcome applicants from different industries, and innovators ready to make a big impact!
What you’ll bring:
Essential Requirements:
- Excellent organisational skills and the ability to manage longer-term priorities
- Good IT skills, with experience using systems such as Timegate or similar workforce management (WFM) tools
- Ability to work independently and take ownership of workload
- Good written and verbal communication skills
- Proactive, structured approach with a focus on getting things right first time
- Right to work in the UK
- 5-year checkable employment history
- Ability to embody our values of Integrity, Vigilance, and Helpfulness
- Experience or knowledge of Workforce Management systems (e.g., Timegate)
Desirable:
- Working knowledge of Microsoft Office packages
- Previous administration or clerical experience
Company Overview
At Securitas UK, we live by our values of Integrity, Vigilance, and Helpfulness, and justifiably fulfil our People Promise – seen in every facet of what we do:
- Opportunity: We see potential in every person and situation.
- People: We open our eyes to all that’s good.
- Purpose: We make your world a safer place.
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Your Expectations
“Let us be clear,”: our recruitment team reviews every application carefully. Applying can feel daunting, but we’re here to support you – email us if you need help.
Diversity & Inclusion – Be Yourself
We are an inclusive employer and hold a Level 2 Disability Confident status. We guarantee interviews for eligible candidates who disclose a disability and meet the role’s minimum requirements. Supporting equality through:
- Employee Networks (Change Makers)
- The Race at Work Charter
- The Armed Forces Covenant
- Celebrations of initiatives like BSL Week, International Women’s Day, PRIDE, and Black History Month!
Your Benefits
Here’s what joining us means:
- STRIVE: Securitas Perks – discounts on retailers, services, and everyday spending.
- Dental Plans: A selection of healthcare plans providing support such as:
- Cashback for dental exams, X-rays, and treatment
- HSF Health Plan: Cashback on everyday dental/first aid costs, plus coverage for unexpected medical expenses (e.g., contact lenses, acupuncture)
- Cycle to Work: Save up to 42% on new bikes or cycling equipment with spread payments from your salary
- Specsavers: Discounts on eye tests and spectacles
- WeCare: Access to a 24/7 online GP, mental health support, wellness programmes, and more
- ToothFairy: Free UK dentist ‘advice hotline’ for personalised guidance
- Pension Plan: Contributions + tax relief, helping you build a secure future
- Payroll ISA: Savings account for long-term personal goals
- Free Mortgage Advice
- Go & Live (Wellbeing Hub): Financial and practical support for life’s transitions
- Death in Service Benefit: Covered permanently for life assurance (lump sum benefit for beneficiaries in cases of unexpected death in service)
Take the Next Step
Start your career with Securitas UK today. Join a team that values you.
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