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Role Purpose
The Portfolio Integration & PMO Specialist serves as the central coordination hub for JLL's PMO Centre of Excellence, tracking milestones across multiple real estate programmes, resolving cross-functional dependencies, and surfacing risks before they impact delivery. This role embeds standardized governance and reporting practices while providing executive leadership with data-driven insights that ensure programmes are delivered on scope, schedule, and budget.
Job Responsibilities
Programme Integration & Governance
- Track key milestones across functions and the end-to-end programme lifecycle
- Maintain a comprehensive, continuously updated milestone plan that aligns workstreams, identifies cross-dependencies, and ensures timely delivery against scope, schedule, and budget.
Be the “Air Traffic Controller” for the PMO COE
- Undertake multi-disciplinary coordination across design, construction, operations, finance, procurement, and compliance to proactively surface interlocks, clear blockers, and maintain a unified delivery cadence.
Ensure consistency in programme management and embed standards
- Embed standardised project tracking, reporting, templates, MIS, RAG statuses, meeting cadences, and minutes to drive uniformity and comparability across programmes and projects.
- Drive adoption and capability uplift across teams
- Coach project leads and partners on standards, tooling, and data practices; run training and clinics to embed processes and ensure sustained programme maturity.
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Enforce controls
- Through toll-gates, checklists, and governance stages with no gaps.
- Apply disciplined governance and adherence to policy, risk, and compliance requirements across the portfolio.
Proactive risk detection
- Surface risks, issues, and delays and drive remediation
- Operate a clear RAID process, escalate early with data-backed impact analysis, assign owners, and track remediation to closure with transparent timelines and outcomes.
Reporting and Analytics
- Prepare executive-ready reports, decks, dashboards, and MIS for management forums
- Synthesize complex delivery data into crisp, insight-driven materials to support decision-making in governance forums and senior stakeholder discussions.
- Standardise and maintain programme dashboards and data quality.
- Define KPIs (e.g., RAG, schedule variance, cost and benefits tracking), ensure data hygiene and provide consistent portfolio views for timely, fact-based interventions.
Digital enablement
- Exploit technology platforms and AI to automate and enhance programme management
- Leverage enterprise PPM, workflow, and data-visualisation tools; apply automation and AI to reduce manual effort, improve accuracy, and enable predictive insights and scenario analysis.
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Required Qualifications, Skills, And Capabilities
- Bachelor’s degree or equivalent.
- Formal programme/project management credentials: PMI PgMP, MSP, PRINCE2 (or equivalent).
- Strong experience in programme management for real estate projects (e.g., capital programmes, fit-outs, workplace transformations).
- Excellent multi-disciplinary coordination and communication skills with the ability to engage stakeholders at all levels.
- Strong technological skills with demonstrable experience in automation and AI-enabled reporting and analytics
- Structured problem-solving, high attention to detail and strong ownership of governance and controls.
Preferred Qualifications, Skills, And Capabilities
- Experience operating within a PMO Centre of Excellence, setting and embedding standards across portfolios.
- Proficiency with enterprise PPM/portfolio tools, workflow automation/low-code, and data visualisation platforms
- Familiarity with real estate systems (e.g., CAFM/IWMS) and interfaces with finance, procurement, legal, and compliance in a banking environment.
- Track record of enabling cross-functional delivery through data-driven insights and continuous improvement.
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