GSF Car Parts
PMO Support and Coordinator
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PMO Support and Coordinator
About the Role
This is a great opportunity for someone looking to build a career in project management and PMO. You’ll play a central role in keeping GSF’s Projects Team running smoothly, supporting the Projects Delivery Lead and IT Business Partners with the governance, reporting, and coordination that sits behind every successful project.
GSF’s Projects Team manages a varied portfolio of work, spanning technology, operations, and branch improvement initiatives across the business. The PMO Support and Coordinator role is the engine room that keeps that portfolio visible, organised, and on track. You’ll be the person who ensures the right information is in the right place at the right time, and that nothing slips through the gaps.
You’ll need to be organised, detail-oriented, and confident working with a range of people across the business. An interest in how projects are run and a desire to learn and grow within a PMO environment is just as important as prior experience.
The office is not accessible via public transport. This role operates 3 days in the office and 2 days from home.
What You’ll Be Doing
- Supporting the Projects Delivery Lead and IT Business Partners with day-to-day project governance activities, ensuring processes and standards are consistently applied across the portfolio.
- Owning portfolio-level reporting, including collating, formatting, and distributing regular status reports, dashboards, and management information (MI) to provide clear visibility of project progress across the business.
- Maintaining and managing the PMO’s document libraries, templates, and toolsets, ensuring everything is current, accessible, and fit for purpose.
- Tracking actions, risks, issues, and dependencies across projects, following up with owners to ensure items are updated and nothing is left unresolved.
- Coordinating project and governance meetings, including scheduling, preparing agendas, taking accurate minutes, and ensuring actions are captured and followed up promptly.
- Assisting Project Managers with the preparation and maintenance of project documentation, including Project Initiation Documents (PIDs), project plans, RAID logs (Risks, Actions, Issues, Dependencies), and change requests.
- Supporting the continuous improvement of PMO processes, templates, and ways of working, contributing ideas and identifying areas for enhancement.
- Acting as a central point of contact for project-related queries, facilitating quick connections between people and information.
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About You
Essential Requirements
Experience in an administrative, coordination, or project support role, with exposure to project or programme environments.
- Highly organised with strong attention to detail, able to manage multiple tasks and priorities without things slipping.
- Confident using Microsoft Office and collaboration tools (Excel, Word, PowerPoint, Teams, SharePoint); comfortable working with data and producing clear, well-presented reports.
- Good communicator, able to liaise with colleagues at different levels and follow up on actions without being prompted.
- Methodical and proactive, anticipating needs and taking the initiative.
- Assured in a fast-paced environment where priorities can shift, with no two weeks looking the same.
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Preferred
- A recognised project management qualification (e.g., PRINCE2, APM) or working towards one.
- Familiarity with project management tools and software (e.g., Microsoft Project, Jira, or similar).
- Understanding of project governance frameworks and PMO functions.
- Experience in automotive, logistics, supply chain, or branch-based operations.
About Us
GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages across the UK and Ireland with parts, tools, garage equipment, and specialist training. The group operates over 200 branches nationwide with a turnover exceeding £475 million.
Built from acquisitions of local brands over several years, we’ve united under the GSF brand since November 2021. Our success is supported by centralised expertise in areas such as procurement, supply chain, marketing, and national accounts. We also benefit from integrated IT systems, including our industry-leading catalogue system, Allicat, and access to the Group’s national garage programme, Servicesure.
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