Kingsley Napley
Practice Administrative Assistant (PAA)
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Practice Administrative Assistant – Kingsley Napley, London
Location & Hours
London 9:30 AM – 5:30 PM, Monday to Friday (flexible applications considered, hybrid working—**4 days/week in office during probation, 3 days/week on a rota basis thereafter).
About the Role
We are seeking a proactive and highly organised Practice Administrative Assistant to join our London-based Practice Support team. Ideal for someone who thrives in a collaborative, professional environment, delivering high-quality administrative support.
You’ll work closely with Practice Assistants and fee earners to ensure the smooth day-to-day running of the practice.
Important note: This role focuses on business support and does not offer progression into a legal or paralegal career path.
Key Responsibilities
- Providing high-quality general administrative support to tight deadlines
- Managing diary coordination, meeting arrangements, room bookings, and conference calls
- Arranging travel logistics and researching cost-effective options
- Acting as the first point of contact for clients (phone/email)
- Handling e-filing, mailbox management, scanning, copying, and document collation
- Assisting with Companies House and Land Registry searches
- Supporting file and matter management, including:
- Opening files
- Preparing documentation
- Updating CRM systems
- Archiving records
- Providing financial admin support (expenses, disbursements, transfers, client balances)
- Liaising with internal teams, including:
- Finance
- IT
- People & Culture
- Business Development & Marketing
- Office Services
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Requirements
You must demonstrate:
- GCSEs (or equivalent) in English and Maths
- Strong IT proficiency (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritise tasks under pressure
- A professional, detail-focused approach with confidentiality awareness
- A reliable, team-oriented attitude aligned with our company values
Why Join Us?
- Entry-level opportunity in a professional services environment
- Supportive team culture with focused training
- Exposure to a diverse range of administrative and client-facing tasks
- Hybrid work model with ongoing flexibility post-probation
- Upskilling and clear progression pathways
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Our Values-Led Workplace
We prioritise inclusion, support and wellness, and seek passionate individuals who align with our ethos.
Benefits Package
At Kingsley Napley, we faithfully reward our people, offering:
✅ Hybrid working flexibility ✅ Firm-matched pension scheme ✅ Comprehensive insurance cover (life assurance, permanent health, private medical, dental) ✅ Regular salary reviews and promotion opportunities, plus discretionary performance bonuses ✅ 24/7 Employee Assistance & Therapy Programme ✅ 6 free self-space therapy sessions ✅ Cycle-to-work scheme + bike storage in offices ✅ Season ticket loan
💡 Health & Wellbeing Initiatives Health screenings (paid) Flexible holiday arrangements (buy/sell/bank) Technology & retail vouchers GymFlex: subsidised gym memberships, wellness allowance, gym loans Time off for good causes
Why KN?
Our success is driven by incredible, diverse talent. We’re committed to wellbeing, inclusion and creating an equal-opportunity workplace where you can thrive.
All applications are warmly welcome—help us build a team as unique as our clients.
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Jessica, London
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