Eden Recruitment Ltd
Private EA - Mayfair
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Lifestyle Executive Assistant
Location: West End, London
Reporting to: Chief of Staff
Overview
An exciting opportunity has arisen for an experienced and highly organised Lifestyle Executive Assistant to join a dynamic Lifestyle Team within a prestigious Family Office, supporting the Founder of a leading hedge fund across a broad range of personal and business activities.
Reporting directly to the Chief of Staff, you will play a key role in delivering seamless executive and lifestyle support, with a particular focus on complex global travel planning, detailed itinerary management and day-to-day coordination. Working alongside a collaborative team of Executive Assistants and support staff, you will help ensure every aspect of the Founder's schedule runs efficiently, anticipating needs and adapting quickly in a fast-paced, ever-changing environment.
This role is ideal for a polished EA who thrives on logistics, enjoys working behind the scenes as part of a high-performing team, and takes pride in delivering exceptional service with absolute discretion.
Key Responsibilities
Travel & Itinerary Management
- Coordinate complex international and domestic travel, including commercial and private aviation, accommodation, ground transportation and visas where required.
- Produce comprehensive, detailed travel itineraries, ensuring every element of each trip is meticulously planned and communicated.
- Monitor travel schedules proactively, responding quickly to changes and ensuring minimal disruption.
- Liaise with travel providers, household staff, security teams and external partners to deliver seamless travel experiences.
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Executive & Diary Management
- Support the management of the Founder's busy and ever-changing personal and business diary.
- Coordinate meetings, appointments and engagements across multiple time zones.
- Anticipate scheduling conflicts and work closely with the Chief of Staff to ensure priorities remain aligned.
- Assist with meeting preparation, briefing documents and agenda coordination as required.
Lifestyle & Personal Support
- Coordinate personal appointments, family commitments and lifestyle requests.
- Liaise with household staff, service providers and trusted advisers to ensure smooth day-to-day operations.
- Assist with personal projects and ad hoc requests, maintaining the highest levels of service and confidentiality.
Team Collaboration
- Work closely with the Chief of Staff and the wider Lifestyle Team to deliver seamless support across the Founder’s personal and professional life.
- Provide cover and assistance for colleagues during periods of leave or peak workload.
- Collaborate on projects, events and operational initiatives across the Family Office.
- Maintain clear communication across the team to ensure consistency and continuity of support.
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Administrative & Project Support
- Support the Chief of Staff with a variety of administrative and coordination tasks.
- Assist with property-related projects, liaising with contractors, advisers and suppliers where required.
- Prepare reports, documentation and correspondence to support ongoing projects and operational activities.
- Ensure accurate record keeping and effective follow-up on outstanding actions.
Candidate Profile
- Proven experience as an Executive Assistant, Lifestyle Executive Assistant or Personal Assistant supporting UHNW individuals, founders or principals.
- Exceptional travel coordination and itinerary management experience, with the ability to organise complex international schedules.
- Strong organisational skills with outstanding attention to detail and the ability to manage multiple priorities simultaneously.
- Comfortable working collaboratively within a close-knit Executive Assistant and Lifestyle Team.
- Confident liaising with senior stakeholders, household staff and external service providers.
- Highly proactive, resourceful and solutions-focused with excellent judgement.
- Calm under pressure with the flexibility to adapt quickly to changing priorities.
- Professional, discreet and committed to maintaining absolute confidentiality.
- Excellent written and verbal communication skills.
- Graduate calibre or equivalent professional experience.
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