Procurement & Logistics Coordinator

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Procurement & Logistics Coordinator

Job Description

Procurement & Logistics Coordinator – North London | Full-Time, Permanent

Based in North London, this is a fantastic opportunity to join a busy and passionate event production team, helping our clients bring their events to life using sound, lighting and AV technologies at venues across the UK. We are looking for a highly organised and proactive individual to join our logistics team as a Procurement & Logistics Coordinator.

As a growing event production company, efficient logistics and procurement are central to everything we do. In busy periods we are running multiple events every day, delivering equipment to venues across London and the UK — and it takes careful planning to make sure the right kit is in the right place at the right time. You will work closely with the Logistics Supervisor to coordinate transport bookings, manage equipment hires and support day-to-day procurement activity.

You may currently be working in the events industry, or in a role that requires you to manage and coordinate suppliers, bookings and schedules. Either way, the key to success in this role is being highly organised, commercially aware, and a confident communicator who can manage relationships across multiple stakeholders.

The Role

Working within the logistics team, your day-to-day responsibilities will include:

• Booking and coordinating heavy transport for AV equipment, including HGVs and specialist haulage vehicles
• Managing equipment hire schedules — sourcing from suppliers, tracking returns and reconciling hire costs
• Liaising with haulage companies, hire houses and site contacts to ensure timely delivery and collection
• Supporting the Logistics Supervisor with planning load-outs and load-ins across multiple concurrent events
• Raising and tracking purchase orders and assisting with cost management and budget reconciliation
• Maintaining accurate records of all logistics activity — manifests, delivery notes, hire logs and supplier information
• Acting as a point of contact for drivers, crew and suppliers during the operational phase of projects
• Identifying opportunities to improve processes and reduce logistics costs
• On occasion, working hands-on alongside the warehouse team to assist with equipment prep

About You

The successful candidate will be someone with the following skills and experience:

• Previous experience in a logistics, procurement or operations coordination role — ideally within events, AV, broadcast or a related industry
• Highly organised, with the ability to plan and manage multiple tasks across simultaneous projects
• Comfortable working under pressure and to tight, non-negotiable deadlines
• A natural communicator who enjoys working with suppliers, drivers and internal teams
• Excellent attention to detail and a good level of numeracy
• Confident using computers — competent with Microsoft Office (Word, Excel, Outlook) and quick to pick up new systems
• Able to work independently and as part of a close-knit team
• Fluent in written and spoken English

Core Attributes

We Would Expect You To Bring

• Strong written and verbal communication skills
• A proactive, solutions-focused approach to problem solving
• The ability to remain calm and focused when priorities shift quickly
• A genuine interest in events, AV or production environments
• Willingness to learn and develop within the role

Qualifications

Educational: Educated to GCSE level with grades A–C in English and Maths (or equivalent). A degree or qualification in logistics, business, events or a related field is desirable but not essential.

Professional: Events or AV industry experience is advantageous.

Work Permit: Right to work and remain in the UK.

What We Offer

• Competitive salary plus benefits
• Bonus scheme and performance bonus
• Company pension scheme
• Employee discount
• Sick pay
• A friendly, modern working environment
• Ongoing training and support
• Real career development and progression opportunities

About Us

We are an established event production company offering equipment hire and full production services to businesses and consumers across the UK. Our work spans a wide cross-section of the events industry — from corporate events, awards dinners and product launches to live music concerts, festivals, film shoots and fashion shows. We are passionate about sound, lighting and video, and pride ourselves on providing outstanding service at every event.

We are a rapidly growing company and are focused on expanding our operations and customer base across the UK and Europe. Our team works hard, but we are constantly rewarded with outstanding client feedback — which motivates us to keep improving and taking on bigger and better projects.

How to Apply

If This Sounds Like The Right Next Step For You, We’d Love To Hear From You. Please Send Your CV And a Short Covering Letter To

hr@hirefrequencies.co.uk

Applications are reviewed on a rolling basis and we may close the role early once a suitable candidate is found, so please don’t delay in applying.

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