Production Administrator (Italian Speaking)

Department: Production

Reports to: Production Manager with dotted line to Production Coordinator

Languages: Written and verbal Italian and English required

Our Values:

• Every day the energy, creativity and passion of Manolo permeates through our business.
• We believe in the artist and the artisan; we are innovative while still protecting our heritage.
• We believe in working proactively and being solution focused.
• We believe in upholding family values; we treat everyone with honesty and respect while nurturing our teams to deliver excellence.
• We believe in making people smile.

Purpose of Position:

To provide day to day administrative support to the Production team. The role will be responsible for processing purchase orders onto internal intranet system.

Key Responsibilities:

• Cross check Purchase Orders (PO) quantities against Sales Orders (SO).
• Raise Purchase Orders (PO).
• Change or amend any POs or SOs as necessary and inform other systems’ account managers.
• Ensure Purchase Orders’ trackers and logs are maintained and updated regularly.
• Contact the IT team to resolve any issues that might encounter using a dedicated tracker.
• Raise all labels and send them to factories.
• Log in all production samples (press orders, special orders, ecommerce photography orders, gifting orders) received in office and distribute them to each relevant department.
• Quality control on Photography pairs and promptly communicate issues to relevant factories upon discussion and agreement with the whole Production team.
• Maintain and update material stock for production.
• Maintain and update packaging stock for production.
• Ensure all labels are sent to factories in a timely manner.
• Provide support to the team when needed and carry out reports upon Production Manager and Production Coordinator’s request.
• Provide administrative support to the Senior Repair & Return Specialist as required, including analysing and organising QC reports (downloading, saving, and maintaining records), coordinating shipments to factories or customers, and assisting with ad hoc tasks.
• Be responsible for box labels’ stock levels.
• Prepare Long Term Declarations on a seasonal basis in a timely manner.
• Reporting as needed.
• Carry out reports on a weekly or ad hoc basis.
• Any other tasks as requested.