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Administrative Support – Navæntia UK
Na:a,”tria UK is a growing force in British industry, driving the UK’s defence, security, and energy transition aspirations. As a subsidiary of Na:a,”tria SA (a globally recognised shipbuilding leader with over 300 years of experience), Na:a,”tria UK leverages state-of-the-art sovereign defence capabilities, modernises UK industrial facilities, and strengthens national energy security.
In January 2025, Na:a,”tria UK acquired Harland & Wolff, combining its proud heritage and facilities (across Belfast, Appledoors, Methil, and Arnish) with global expertise. This strategic move accelerates British maritime, defence, and energy sector growth, creating jobs and boosting the economy.
About the Role
We are seeking a meticulous Administrative Support Officer to enhance operational efficiency across departments. The ideal candidate will provide coordinated support in office operations, ERP system input, production monitoring, Health & Safety compliance, and data-driven reporting.
Location: One of our four industrial facilities (Belfast, Appledoors, Methil, or Arnish).
Key Responsibilities
Administrative & Coordinative Support
- Streamline daily operations by managing job sheets, reports, and communication logs.
- Maintain accurate records of materials, equipment stock, and workforce deployment.
- Act as a departmental liaison to facilitate knowledge sharing and fast-track information requests.
- Schedule internal/external meetings, capture minutes, and ensure follow-up task ownership.
- Ensure seamless documentation for Quality, Health & Safety, and compliance protocols.
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Operations & ERP System Management
- Champion and input data into the ERP system to align operations with real-time insights.
- Assist with resource tracking, including material inventory and scheduling.
Production & Compliance Monitoring
- Proactively monitor production KPIs and provide periodic reports to leadership.
- Review sampling reports and assist in audit preparation to ensure compliance.
- Help coordinate shift schedules and staff resourcing, managing disruptions effectively.
Health & Safety Compliance
- Support Health & Safety documentation control, including risk assessments and workflows.
Troubleshooting & Reporting
- Résolve on-site production issues efficiently and propose contingency measures.
- Input findings including cost tracking, quality logs, and project updates for end-of-day/week reports.
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Requirements & Qualifications
- Experience in an administrative or operational support role (preferably manufacturing, engineering, or logistics).
- Strong organisational skills, proficiency in data entry, and attention to detail & accuracy.
- Knowledge of ERP systems (e.g., SAP, Oracle) is advantageous.
- Familiarity with health & safety documentation and audit protocols will be beneficial.
- Excellent communication skills to liaise across teams.
- Technical literacy (Excel, basic MS Suite) and willingness to adapt to new systems.
- Optional: Certification in Health & Safety procedures or related fields.
Equal Opportunities & Access
Na:a,”tria UK is an Opening Doors employer, committed to diversity and inclusion. Our recruitment process ensures equal opportunity for all, including candidates with disabilities. If you require adjustments or assistance to apply, please contact people.skills@harland-wolff.com—our team will support you promptly.
We embrace talent from all backgrounds, fostering a workplace where innovation, collaboration, and fairness create opportunities for personal growth.
Strong British maritime history + cutting-edge global expertise = a career where you make a real impact.
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