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Production Coordinator - Events & Festivals
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Production Coordinator - Events & Festivals
Production Coordinator A London-based events and festivals production company is looking for a Production Coordinator to support the delivery of live events across the UK.
About the Role
- This is a hybrid role suited to someone with 1-2 years of events experience who wants to build a career in production.
Responsibilities
- Supporting Production Managers with the planning and delivery of festivals, outdoor events and experiential activations.
- Collating:
- Supplier quotes
- Safety documentation
- Training certificates
- Insurance paperwork ahead of events.
- Researching new event spaces and:
- Building a database of venue options
- Approaching landlords about site availability.
- Helping prepare creative pitch decks and presentation materials for client meetings.
- Maintaining project administration, including:
- Contact reports
- Schedules
- Diary management for the production team.
- Assisting with on-site coordination during live events, covering:
- Accreditation
- Site office management
- Supplier check-ins
- General production support.
- Updating social media channels with project content and writing post-event case studies.
- Managing the:
- Accreditation process (before and during events)
- Site inventory tracking
- Equipment logging (in and out).
- Supporting:
- Budget tracking
- Expense reconciliation
- Basic financial administration for projects.
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Requirements
- Some experience in events, festivals, or live production (even if gained through internships or freelance work).
- Strong organisational skills with the ability to manage multiple tasks across different projects.
- Confident written communication, able to draft:
- Emails
- Reports
- Case studies without heavy editing.
- Proficiency in Microsoft Office, particularly:
- Excel
- Word
- PowerPoint.
- Comfortable working:
- On-site at events (meeting varied conditions)
- Flexible hours.
- A genuine interest in the events and festival industry, with awareness of current trends.
- Proactive attitude:
- Willing to get stuck in
- Solve problems rather than wait for instructions.
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Key Benefits
- Hybrid working with office, home, and on-site days throughout the year.
- Hands-on experience across a range of festivals and live events.
- Direct exposure to:
- Client work
- Supplier management from an early stage.
- Mentoring and development from experienced Production Managers.
- A creative, energetic team environment where ideas are genuinely welcomed.
Why Events Production?
- Starts as a front-row seat to how large-scale productions actually work.
- Core skills transfer across the live events and entertainment sector, including:
- Supplier management
- Budgeting
- Site logistics
- Client communication.
- Your early work has a visible, tangible outcome—unlike many industries.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
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