Resolution Interiors
Project Admin Assistant (3 month fixed term contract)
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Job Description
We are seeking a highly organised and proactive Project Administrative Assistant to support our Project Coordinators (and Project Managers) within a fast-paced fit-out environment. This role will play a key part in preparing projects for commencement, ensuring all administrative processes, documentation, and project records are accurate and ready for delivery.
The successful candidate will be detail-oriented, able to manage multiple tasks simultaneously, and comfortable working closely with various internal stakeholders to support project mobilisation activities.
Key Responsibilities
- Provide administrative support to Project Coordinators across multiple projects
- Assist with project setup and mobilisation activities prior to project commencement
- Prepare, compile, and maintain project documentation, ensuring accuracy and completeness
- Create and update project folders, trackers, schedules, and filing systems
- Coordinate the collection of subcontractor and supplier documentation, including insurances, certifications, and compliance records
- Support the preparation of project packs, reports, and site documentation
- Input and maintain project data within company systems and databases including SAGE and MS 365 packages
- Monitor outstanding documentation and follow up with relevant parties as required
- Assist with raising purchase orders and processing project-related paperwork
- Organise meetings, take minutes where required, and distribute actions to relevant team members
- Maintain accurate records and ensure all documentation is stored in accordance with company procedures
- Provide general office administration support to the wider project team
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Essential Skills
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- Previous experience in an administrative or office support role
- Strong organisational skills with excellent attention to detail
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
- Excellent verbal and written communication skills
- Ability to prioritise workload and manage multiple tasks effectively
- Professional and proactive approach to work
- Strong data entry and document management skills
And in return
- Opportunity to gain experience within a successful project management and fit-out setting
- Exposure to a variety of projects
- Supportive and collaborative office environment
- Potential for contract extension depending on performance and business requirements
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