Heidelberg Materials
Project Administrator
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Project Administrator
Project Administrator – Heidelberg Materials UK
Heidelberg Materials UK, one of the UK’s largest suppliers of construction materials, employs over 4,000 people across approximately 300 manufacturing sites. We are committed to building a greener, more sustainable future through innovation in circular economy solutions and carbon-neutral practices. With digitalisation creating new opportunities for our customers, we are seeking a proactive Project Administrator to provide essential support to our Project Management teams.
Salary
Up to £30,000 per annum (dependent on experience).
About the Role
As a Project Administrator, you will deliver outstanding administrative support across all project activities, ensuring consistency in data processing, reporting, and compliance. Your role spans from timesheet management to invoice processing, working closely with stakeholders—including project teams, suppliers, contractors, and clients—to guarantee seamless project execution.
Key Responsibilities
| Task | Details |
|---|---|
| Administrative Support | Provide accurate and timely support to Project Management in a fast-paced environment. |
| Document & Data Management | Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations. |
| Timesheet & Compliance Management | Manage project timesheets, attendance records, holiday, absences, and overtime records. |
| Onboarding & HR Support | Coordinate employee/contractor/supplier onboarding submissions along with driver registrations. |
| Reporting & Data Analysis | Produce quarterly reports/KPIs using SAP, Excel, Entropy, and other business platforms. |
| Finance & Invoicing | Process invoices via Basware, prepare VAT invoices, and manage credit card reconciliations. |
| Traceability & Compliance | Ensure documentation (quotations, schedule agreements) is filed and missing tickets submitted via STARS. |
| Communication | Organise meetings; take minutes; coordinate travel, accommodation, and general admin support. |
| Site-Specific Compliance | Ensure adherence to UK contractors’ requirements and Heidelberg Materials procedures. |
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What We’re Looking For
Essential
- GCSE Grade 4 (C) or above (or equivalent) in English and Maths.
- Strong administrative experience, ideally within office, project, or construction environments.
- Excellent communication, organisational, and attention-to-detail skills.
- Proficiency with Microsoft Office, with advanced Excel skills (analysis, reporting, PivotTables, VLOOKUP/XLOOKUP)**.
- Full valid UK driving licence with access to a personal vehicle.
- Ability to handle confidential information discretely and professionally.
Desirable
- Experience with SAP invoice processing.
- Familiarity with Basware or equivalent systems.
- Advanced Excel skills (Macros, Slicers, VLOOKUP/XLOOKUP).
- CSCS Level 1 (Safety Pass/Construction Site Worker).
- Exposure to 'on-site verification or low-level audits in prior roles.
Why Join Heidelberg Materials?
Career & Growth
- Employer of choice recognised for commitment to:
- Armed Forces Covenant (Silver)
- Disability Confident
- Equality initiatives (LGBTQ+, Women’s Network)
- STEM Ambassador Programme.
- Support for professional development in a collaborative, results-driven environment.
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Rewards & Benefits
Compensation Package
- Competitive salary (up to £30k) + bonus incentives.
- Generous pension scheme (with final salary matching) + cash life assurance.
Work-Life Balance
- 27 days holiday (plus bank holidays) + options to purchase extra days.
- Agile/flexible working policies including hybrid options.
- Sabbaticals and volunteerism (paid Volunteering Day annually).
Family & Wellbeing
- Enhanced family-friendly leave (maternity, paternity, shared parental, neonatal, adoption, IVF & menopause support).
- Cycle-to-work scheme.
- Statement benefit portal (gym discounts, private medical cover, free eye tests).
Social Value & Community
- Support for diverse identities (LGBTQ+, women, STEM mentorship).
- Access to Mental Health First Aiders and Employee Assistance Programme (EAP).
Environmental Commitment
- Backed projects that advance sustainable building materials, circular economy, and net-zero goals.
Our Commitment to Inclusivity
At Heidelberg Materials UK, we value diversity and individual talent. If your background or experience doesn’t mirror the role perfectly, we encourage you to apply—find out why else you could be a great fit.
Disability inclusion is one of our core values. Please contact your recruiter to discuss any adjustments needed during the interview process.
Unlock a meaningful career with a team dedicated to building the future of infrastructure. Apply today to play a key role on major projects.
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For further information or to request support during the application, email Recruitment@uk.heidelbergmaterials.com.
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