McAllister
Project Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Project Administrator
Job Summary
The Project Administrator provides essential administrative and coordination support across the Clean Rivers and Seas and Capital Delivery portfolio of works. This role ensures efficient project delivery by managing documentation, tracking progress, supporting compliance requirements, and facilitating communication between site teams, contractors, and stakeholders. Working within the Project Management team, the Project Administrator plays a vital role in maintaining project controls, ensuring adherence to safety and regulatory standards, and supporting the timely completion of works.
Key Responsibilities
Project Coordination & Support
- Assist Project Managers in the planning, execution, and monitoring of projects
- Maintain project schedules, trackers, and progress reports
- Coordinate communication between site teams, subcontractors, suppliers, and clients
- Organise and schedule project meetings, site visits, and reviews
Document Control & Administration
- Manage and maintain project documentation, including drawings, permits, and technical specifications
- Ensure document control processes are followed (version control, distribution, archiving)
- Prepare and update project files, reports, and records in line with company procedures
- Handle correspondence related to project activities
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Compliance & Safety Support
- Assist with the preparation and tracking of permits and the creation and monitoring of Health and safety files.
- Support compliance with industry regulations, environmental standards, and health & safety requirements
- Maintain accurate records of certifications, inspections, and audits
Financial & Commercial Support
- Assist with purchase orders, invoices, and cost tracking
- Monitor project budgets and flag discrepancies to the Project Manager
- Support subcontractor administration, including onboarding documentation and timesheet tracking
Data Management & Reporting
- Maintain project databases and management systems
- Compile regular project reports, KPIs, and performance summaries
- Track milestones, deliverables, and deadlines
Key Skills & Competencies
- Strong organisational and multitasking skills
- Excellent attention to detail and accuracy
- Effective communication and collaboration abilities
- Ability to work in a fast-paced, site-driven environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with project management or document control systems (desirable)
- Basic understanding of pipeline or civil engineering projects (desirable)
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualifications & Experience
- Previous experience in an administrative or project support role
- Experience within the drainage industry is desirable
- Relevant qualification in Business Administration or Project Management (desirable)
- Knowledge of health & safety procedures (e.g., CSCS, SMSTS, or equivalent – desirable)
Working Conditions
- Combination of office-based and occasional site-based work
- May require travel to project sites
- Interaction with operational teams in potentially high-risk environments (PPE required when on site)
Key Performance Indicators (KPIs)
- Accuracy and timeliness of project documentation
- Efficient coordination of project activities
- Compliance with regulatory and safety requirements
- Adherence to project timelines and reporting deadlines
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills