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Providing administrative assistance to the project site team, ensuring the smooth running of various functions.
Management of Onboarding and visitors
Explore your tasks and responsibilities
- Onboarding of New Starters – to include use of WIMS system for vetting applications, collation of SQEP packs, booking inductions, booking building inductions, locker management, identifying / ordering tablets & accessories
- Management of timesheets, holiday requests, recording & reporting
- Management of visit requests – site booking, building booking, PPE issue
- Administrative support – including document formatting and non-technical review
- Management of PPE – issue, stock, ordering
- Booking meeting rooms (on & off-site)
- Delivery Management System bookings support
- Management of office supplies – stock, ordering
- Point of Contact for facilities management – desk space / storage / facilities issues
- Point of contact for IT issues
- Project update communications
- Assisting with internal audits
Show your expertise
- Polite, clear and confident telephone manner and able to take messages that are accurate in their content
- Able to work on own initiative
- Have strong organisational skills with the ability to prioritise workload to ensure deadlines are met
- Proficient at Microsoft packages - Word, Excel, Powerpoint
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Why Join Exentec Hargreaves?
- Be part of a 150-year engineering legacy
- Work on nationally significant, safety-critical infrastructure projects
- Join a collaborative and experienced commercial team
- Opportunity for professional growth within a specialist, high-value sector
- Competitive salary and benefits package
Our Core Competencies
Our five Core Competencies set the foundation for collaboration, learning and development. They will help turn our Vision and Values into action; provide a common language to talk about our skills; and offer a common basis to drive success across our business.
- Grow Talent: Our goal as an organisation is to attract competent people, retain dedicated employees and develop talented colleagues within each operational level to build a future-ready company.
- Drive Results: To keep and grow our strong market position, we must transform our corporate strategy directly into measurable and sustainable results.
- Take Ownership: We strive to establish an appreciative culture in which all employees feel empowered and take responsibility.
- Embrace Change: To develop products and services that go beyond what is imaginable today. We, as an organisation, must be agile. As individuals we must remain curious.
- Inspire Customers: Creating value for our clients is a key component of our growth strategy. Therefore, client satisfaction should be an important motivator for us individually and collectively.
Get help with your application
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Would you like to be part of the Exentec team?
For questions and further information, please contact Liz Bedford via liz.bedford@exyte-hargreaves.net
Exentec Hargreaves is an Equal Opportunities Employer. We are committed to equal employment opportunities regardless of age, sexual orientation, gender, religion, race, ethnic origin, disability, marital status or parental status. We base all our employment decisions on merit, job requirements and business needs.
Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.
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