Alvarez & Marsal
Project Billing Specialist
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Project Billing Specialist
Location: London, United Kingdom
Description
Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action, and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
Overview of the Role
We are looking for an experienced Project Billing Specialist to join our fast-growing Tax team. This role is not your average Project Billing Specialist as you will have full responsibility for the project lifecycle from project set up to managing revenue collection. The ideal candidate will have excellent organizational skills, be able to multi-task, and can build strong working relationships and be able to influence senior leadership. This is a fantastic opportunity for someone who can manage their own workload whilst being an integral team player and who enjoys working in a busy but rewarding and challenging role.
Key Responsibilities:
- Managing the client onboarding process by reviewing client engagement documents for accuracy and execution as well as working with Legal and Anti Money Laundering departments for client compliance.
- Initiating and leading weekly / monthly calls with Managing Directors and Director levels to cover all areas of working capital (WIP, AR and collections).
- Creating billing summaries and providing analysis of all projects to MD and Director levels including identifying out of scope activity based on work descriptions.
- Independently tracking and maintaining the project lifecycle.
- Analysing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoices.
- Performing extensive editing, transfers, write-offs, and adjustments on projects / invoices.
- Working closely with cross firm professionals to resolve any issues and ensuring invoices are accurate and complete.
- Investigating billing discrepancies and communicating with appropriate team to reconcile issues.
- Working closely with the AR team to ensure successful processing of invoices.
- Independently tracking AR to initiate collections process when aging balance remains greater than 60 days and communicating with Managing Directors and Director.
- Initiating and managing multi-step process for foreign affiliate / subcontractor invoicing.
- Manage all procurement and client payment systems / vendor set up.
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Requirements:
- Bachelor's Degree (not essential).
- Excellent stakeholder management and ability to build relationships with individuals across all levels of seniority.
- Previous experience in the professional services industry.
- Strong analytical, math, and problem-solving skills.
- Extremely detail-oriented, acute attention to detail.
- Excellent verbal and written communication skills.
- Ability to work under pressure and meet deadlines.
- Motivated, organized, and able to prioritize workload, multitask, and work independently.
- Driven to contribute to the success of the team.
- Flexibility to adapt to various situations.
- Advanced experience with Excel and Word.
Inclusive Diversity
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
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Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person, or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity.
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