Mark Allen
Project Coordinator
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Project Coordinator – MA Healthcare (12 month maternity cover)
Hybrid (Herne Hill, 3 days in office)
The salary is £31,000-£34,000 (DOE) plus company benefits.
About the Role
We are looking for a Project Coordinator to join MA Healthcare on a 12-month maternity cover contract.
As Project Coordinator, you will play a key role in shaping, delivering and improving client-sponsored content and communications across print, digital and events. Working within our Medical Communications team at MA Healthcare, you will support the delivery of high-quality publications and activities including supplements, guides, webinars, consensus documents, podcasts, and conferences.
You will be joining a dynamic, friendly, and delivery-focused team, with support and guidance from an experienced Project Manager. You may also be required to travel within the UK and internationally to attend conferences and events.
This is a great role for someone who enjoys taking ownership, stays calm under pressure, and takes pride in delivering well-organized projects on time and to a high standard.
Key Responsibilities
As a Project Coordinator, you will:
- Support the Senior Project Manager in delivering client-sponsored healthcare projects across publications and activities.
- Manage and track multiple projects using project management tools, ensuring clear progress updates and timely delivery.
- Commission editorial content, research authors and medical writers, and manage relationships throughout the project lifecycle.
- Coordinate peer review, ensuring feedback is delivered on time and to the required standard.
- Monitor editorial and press schedules, keeping projects on track with deadlines and budgets.
- Act as a key point of contact for clients and internal teams, providing clear and consistent communication.
- Work closely with Sales, updating them on project progress, while managing quotes, proposals, and budgets accurately.
- Liaise with Accounts on author payments and attend conferences, meetings, and events as required.
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Requirements
Must-Haves
- Previous experience in project coordination or project support, ideally within publishing, healthcare, or a related field.
- Strong organizational and planning skills, with the ability to manage multiple deadlines and priorities.
- Excellent verbal and written communication skills, with confidence liaising with a range of stakeholders.
- A proactive and detail-focused approach, with a commitment to delivering high-quality work.
- A genuine interest in medical communications, publishing, and the healthcare sector.
- Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Lists, and experience using project management tools.
Nice-To-Haves
- Experience in medical communications, editorial, or journalism.
- Familiarity with Adobe tools such as InDesign, Photoshop, or Illustrator.
- Experience supporting conferences, webinars, or other live and digital events.
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If you do not meet every requirement but bring transferable skills, sound judgement, and fresh thinking, we encourage you to apply.
Why Join Mark Allen Group?
- Be part of a specialist media business with strong, trusted brands and loyal professional audiences.
- Work in a hybrid environment that supports focus, collaboration, and flexibility.
- Learn and grow through tailored development, mentoring, and hands-on experience.
- Contribute to work that informs, connects, and supports industries that matter.
- Join a culture grounded in passion, creativity, fairness, and long-term thinking.
How to Apply
- Upload your application via our careers site.
- You may include a short video introduction if you wish (optional).
- References or recommendations can also be shared (optional).
- Right to Work: Applicants must have the right to live and work in the UK. We do not offer visa sponsorship.
About Us
For over 40 years, Mark Allen Group has built and grown specialist media brands that inform, connect, and support professional communities. We operate across healthcare, education, agriculture, business, finance, travel retail, exhibitions, and critical communications, combining trusted content, data, events, and insight.
We are a commercial media owner with a long-term mindset, balancing strong legacy brands with innovation and evolution. Our people play a central role in shaping how our audiences engage with us today and how we grow for the future.
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