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Project Coordinator
About the Role
As a Project Coordinator, you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to the Senior Project Manager, your coordination of project elements—including timeline and budget management and stakeholder communication—supports the smooth running of projects with our teams, suppliers, and clients.
We offer a hybrid working opportunity, aligned with our creative and collaborative offices in London, Manchester, or Ashby-de-la-Zouch.
Responsibilities
Project Coordination
- Assist our team of Project Managers, Seniors, and Directors in planning, executing, and closing out Exhibit/Environment projects on deadline and within budget.
- Coordinate internal and external meetings, including agendas, meeting notes, and action points.
- Maintain accurate project documentation, timelines, and status reports on assigned projects using enterprise tools, including Smartsheet.
- Collaborate with other service lines, including Creative, Logistics, and Live Production.
Budget Management
- Assist in tracking budgets, client purchase orders (POs), and invoicing using our company tools.
- Support cost reconciliation and post-event expense reporting.
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Client and Stakeholder Support
- Provide timely communication to the Project Lead and across relevant delivery teams.
- Prepare presentations and documentation for internal and client-facing use.
Onsite Support
- Travel globally to participate in onsite set-up, delivery, and breakdown.
- Support the broader team onsite, serving as a point of contact for crew and suppliers.
Requirements
- A passion for Environments/ Exhibitions and the events industry overall.
- 3 years' experience in a project coordination role within exhibit/booth planning or broader event planning.
- The ability to maintain an organised approach across multiple projects with differing timelines.
- Proficiency in Microsoft Office and experience using project management tools.
- Comfortable with travelling and attending onsite events globally.
- A proactive and solution-oriented mindset.
Benefits
Our commitment to your growth extends beyond the role itself:
Development & Recognition
- Opportunities to learn, grow, train and get involved in broader workstreams.
- Initiative-based recognition.
Compensation & Leave
- Competitive salary.
- Compelling annual leave package.
- Additional volunteering leave.
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Health & Well-being
- Private Medical insurance.
- Life Insurance.
Pension & Protection
- Access to a Pension Scheme.
- Group Income Protection.
Perks
- Opportunities to attend some of the most exciting live events globally.
- Freedom to travel, grow, and push production boundaries.
About Us
Emota is an award-winning global events agency that delivers engaging, impactful experiences.
As part of Inizio Engage XD, we’re an unusually shaped communications group that creates behaviourally-driven experiences from learning and employee engagement to scientific engagement and capability building. Our definition of success is making people care—in a world that increasingly doesn’t.
We believe in our company values:
- We empower everyone.
- We rise to the challenge.
- We work as one.
- We ask what if.
- We do the right thing.
If your personal values align with ours—apply anyway. Even if you don’t meet every requirement, we’re proud to be an inclusive and authentic workplace. Your slightly imperfect journey might just match this role.
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