SWARCO ITS
Project Coordinator
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Project Coordinator
Project Coordinator – FTC (Fixed Term Contract)
Location
Milton Keynes, United Kingdom | Full-time / Part-time
About SWARCO
At SWARCO, we develop, support, and maintain intelligent traffic and urban mobility systems that keep towns and cities moving safely and efficiently. As part of the global SWARCO Group, we work across software, systems, and support services to deliver reliable, long-term solutions for our customers.
The Challenge
We are seeking an **organised and proactive Project Coordinator to work closely with the Engineering Manager and engineering teams on a 12-month fixed-term contract (FTC). This role will provide structure and visibility across multiple projects, ensuring:
- Budgets are accurately tracked
- Resources are used efficiently
- Delivery impacts are clearly understood
This is an excellent opportunity for someone looking to develop a career in project coordination, PMO (Project Management Office), or project management within a global technology and engineering business.
Key Responsibilities
Strategic Coordination
- Track progress, milestones, dependencies, and risks across ongoing work
- Monitor and report on engineering timesheets against planned activities
- Track spend against planned budgets and flag variances early
- Identify and escalate resource conflicts and their impact on delivery
- Support prioritisation decisions by outlining trade-offs and dependencies
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Reporting & Documentation
- Produce clear, concise project and budget reports for management review
- Maintain accurate project documentation and records
- Assist the Engineering Manager with administrative tasks
Day-to-Day Operations
- Liaise with Software Engineering and Project Engineering teams to gather progress updates
- Track actual vs. planned spend and flag variances promptly
- Verification and submission of weekly timesheets
- Prepare dashboards and reports to provide visibility on status, budgets, and risks
- Update and maintain project schedules and trackers
- Identify and report resource conflicts to optimise deployment
- Support planning meetings and high-level reviews with real-time data
- Assist in continuous improvement of planning and reporting processes
Profile: Who We’re Looking For
Essential Criteria
✔ Experience in a project coordination, PMO, planning, or support role ✔ Strong organisational and time-management skills ✔ Confidence working with project plans, spreadsheets, and reports ✔ Basic understanding of budgets or cost tracking ✔ Ability to communicate effectively with technical teams and stakeholders ✔ Comfortable managing multiple priorities simultaneously ✔ Attention to detail with a structured approach to work ✔ IT-literate with strong Microsoft Office skills (Excel, Word, Outlook)
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Desirable Criteria
🔹 Experience working in an engineering environment 🔹 Exposure to project planning or tracking tools (e.g., Planner, Jira, MS Project) 🔹 Experience supporting internal or operational improvement projects
Benefits
At SWARCO, we value your contribution with:
✅ Salary up to £33,000 (pro-rata for part-time) ✅ 25 days paid holiday (pro-rata) ✅ Additional annual leave for Birthdays and Bank Holidays ✅ Flexible part-time hours ✅ Employee discounts via Perkbox portal
Join SWARCO – Shape the Mobility of Tomorrow
SWARCO UK is growing, and we’re excited to welcome new talent. Apply online—your future starts here!
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SWARCO UK – Vermont Place, MK15 8JA, Tongwell
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