Phoenix Software
Project Coordinator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Project Coordinator
Project Coordinator – IT Services Team
Phoenix enables digital transformation across the UK public sector, empowering organisations to innovate with cloud and hybrid infrastructures, data, AI, security, and collaboration technologies.
We are now hiring a Project Coordinator to join our IT Services team and support the successful delivery of customer projects. This role will focus on providing coordination, administration, and governance support across a range of project engagements, ensuring projects are delivered efficiently and in line with agreed standards and processes.
Working closely with Project Managers, consultants, customers, and internal stakeholders, you will act as a central point of contact throughout the project lifecycle, supporting planning, communication, documentation, and coordination activities.
What Will You Be Doing?
- Support the delivery of projects by providing coordination and administrative support throughout the project lifecycle
- Prepare project kick-off materials, including presentations and supporting documentation
- Attend project meetings and:
- Take detailed notes
- Distribute meeting summaries and actions
- Work closely with Project Managers to support project delivery and governance activities
- Assist with the creation and maintenance of project documentation and compliance requirements
- Act as an additional point of contact for customers, supporting communication and issue resolution
- Escalate project risks, issues, and concerns where appropriate
- Coordinate resources, helping allocate consultants to projects
- Create and maintain collaboration spaces using Microsoft Teams and SharePoint
- Assist with the development and maintenance of project plans and delivery schedules
- Support effective communication and collaboration across project teams and stakeholders
- Contribute to continuous improvement of project delivery processes and ways of working
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What Are We Looking For?
Essential Attributes
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Excellent attention to detail and commitment to accuracy
- Strong communication skills, with confidence working with stakeholders at all levels
- Ability to work independently as well as collaboratively within a team environment
- Strong interpersonal skills and ability to build positive working relationships
- Ability to adapt quickly and work effectively in a fast-paced environment
- Confident using Microsoft Office applications, including Excel, Word, and Outlook
- Positive and proactive approach towards problem-solving
- Ability to manage information effectively and communicate clearly
- Open to feedback and committed to continuous development
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Experience & Qualifications (Desirable but not essential)
- Experience providing project coordination or project support, preferably within an IT services environment
- Experience supporting project documentation, meetings, and stakeholder communications
- Strong administration and organisational experience
- Experience using Microsoft Teams, SharePoint, or other collaboration tools
Practical Details
Location
Primary base will be at our HQ in Pocklington (YO4 2AH).
Working Arrangements
We support hybrid working, with flexibility based on team needs.
Interview Process
Following an initial screen with the Recruitment Team, candidates typically progress to:
- A two-stage interview process: one online and one in-person
BPSS Check (Security Clearance)
All employees must complete a BPSS (Basic Personnel Security Standard) check, though some roles may require enhanced security clearance. This is a mandatory prerequisite for all job offers.
Ready to join us? If you’re still here, we think you might be the right fit. Even if you don’t tick every box, we encourage you to apply—that’s how we ensure a diverse, dynamic team.
Research shows that many women and underrepresented groups only apply if they fully meet the criteria. We’d love to hear from you, regardless. Let’s build something great together.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location