Gensler
Project Coordinator - Retail & Hospitality
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Your Role
As a Project Coordinator - Retail & Hospitality, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.
What You Will Do
You will partner with Design Managers on the following:
- Contract/Proposal Assistance
- Write, edit, administer, and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations; as well as processing the flow of submittals and RFIs between the contractor and design team.
- Liaising
- Liaise between In-House Counsel, Design Manager, and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
- Project Management Tools
- Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
- Resource
- Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
- General Project Assistance
- Supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.
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Your Qualifications
- Demonstrated experience from a similar role.
- Self-motivated and naturally curious about the architecture and design process.
- Proficiency in Microsoft Word, Excel, and capable of taking Meeting Notes.
- Experience working in InDesign on presentations and organizational charts is a plus.
- Excellent verbal and written communication skills.
- Legal and contract review experience is a plus, but not required.
Life at Gensler
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities. As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
#LI-SE1
At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.
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NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.
Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.
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