Royall
Project Event Coordinator
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Project Event Coordinator
Project Coordinator – Boutique Event Agency
Location: Leicestershire (Midlands) – Hybrid (2 days a week in-office) Salary: £28,000 + Clear Career Development Path Role Type: Permanent, Full-Time
We are thrilled to introduce this exciting opportunity with a dynamic, growing SME event agency based in Leicestershire. This is a hands-on, fast-paced Project Coordinator role ideal for someone early in their events career, eager to take the lead, immerse themselves in the action, and progress quickly.
You’ll join the delivery team, supporting Project Managers and Producers across the entire full lifecycle of premium corporate events.
About the Role
This is your chance to stop watching from the side-lines and dive into the most exciting – and rewarding – facet of event management. The agency is looking for a high-energy coordinator who thrives in a fast-paced environment and is passionate about elevating every single event.
Responsibilities
Your role will be central to the execution and delivery of events. You’ll be working at all stages, from planning through to execution:
Event Lifecycle Support
- Assist with venue research, sourcing, and initial site proposals
- Support in developing logical itineraries that maximise productivity and experience for attendees
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Delegate Management
- Maintain registration data with utmost accuracy
- Craft and manage attendee communications and check-ins
- Oversee CRM updates and updating contact information meticulously
Logistics & Print Coordination
- Coordinate printing, shipping, and timeline scheduling for event collateral
- Ensure relevant materials arrive on time and in the right quantities
Supplier Coordination
- Liaise with trusted vendors, tech suppliers, and caterers to guarantee all logistical details are achieved
- Support troubleshooting and adjustments to seamlessly integrate teams effortlessly on-site
On-Site Delivery
- Actively participate on-site to assist in bringing premium corporate events to life
- Ensure smooth operations, assist with any challenges and participate in tasks as needed
What We’re Looking For
The key qualities they’re looking for:
- Industry Background: A events or event operations expertise—experience with an event agency is favourable but not mandatory.
- Attitude and Mindset: Imagine working with a team that prioritises quality, reliability, and a can-do ethos. Here’s what they seek:
- Precision & Detail: You are exceptionally detail-oriented, catching small mistakes before they escalate.
- Distinct Organisation: Your organisation is so consistent that other team members genuinely admire it.
- Proactive Approach: You’re not just reactive—you anticipate needs and fill gaps before they arise.
- The Extra 1%: You’re driven to excellence—not for praise, but because you genuinely care about the quality of every task.
- Open Mind & Curiosity: You’re comfortable admitting what you don’t know and actively seek to learn.
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Why Join This Agency?
✅ A close-knit team that actively champions growth and development ✅ Ambitious yet supportive culture where individual contributions are noticed and celebrated ✅ Clear, structured career path for progression into a full-fledged Project Manager within a short timeframe ✅ Impactful work ensuring corporate events shine, being part of moments that matter
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