Arden White
Project Lead - Trackside Hospitality
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Project Lead - Trackside Hospitality / Catering
We have a permanent role available for a F1/Motorsport Events Project Lead - you will be responsible for the Hospitality and Catering with one of our F1/Motorsport clients.
You will be a key member within the team and we are looking for a candidate to lead the delivery of exceptional live events.
The role is fully accountable for the strategic planning, financial control, and on-site delivery of our clients Trackside Hospitality catering. Acting as the senior client lead, the role ensures world-class guest experience and operational excellence
This role is Hybrid and you will be required to attend approximately 12 F1 races and test events per season.
The role has a competitive salary. Additional benefits include 25 days holiday + 8 days bank holiday, company pension, employee wellbeing program, Life Insurance.
As a Project Lead, your key responsibilities will be:
Leadership & Client Management
- Overall project lead for Trackside Hospitality catering, accountable for end-to-end delivery
- Primary senior contact for stakeholders, building trusted and long-term client relationships
- Provide strong event leadership across culinary, operations, logistics, staffing, and commercial teams
- Line manage a core team and lead wider team across planning and live delivery
- Always act as an ambassador for the face of our F1 client
- Maintain team morale and actively support the mental wellbeing of staff
Project & Operational Delivery
- Own and manage project timelines, milestones, and planning documentation
- Ensure catering delivery consistently meets required service, quality, and brand standards
- Lead on-site hospitality operations across pre-event build, live race delivery, and pack-down
- Adapt leadership style to manage fast-moving teams in high-pressure environments
- Oversee supplier sourcing, third-party contractors, and management of assets.
- Identify operational efficiencies across food cost of sales, supplier networks, and resourcing
- Ensure compliance with WF1 standards, H&S, quality, and company codes of conduct
Budget & Financial Control
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- Full accountability for Trackside Hospitality budgets, forecasting, and re-forecasting
- Track and control all hospitality spend (F&B, labour, logistics, travel, equipment, flowers, etc.)
- Work closely with Finance, Operations Director, and Head Chef to ensure budget adherence
- Raise POs, manage invoices, reconcile race-by-race spend, and support accurate invoicing
- Prepare budget reports and financial updates for senior management
- Monitor food costs and seasonal price pressures, adapting plans to mitigate risk
Strategy & Brand Experience
- Partner with the F1 team to define and deliver the Trackside Hospitality strategy
- Uphold and evolve the hospitality identity: look & feel, food, beverage, and service style
- Support guest ranking systems and hosting protocols in collaboration with Marketing
- Work cross-functionally with Commercial, Partnerships, Content/Comms, and Guest Experience teams
- Support filming, content capture, and brand storytelling opportunities where required
- Collaborate with the Head Chef on innovative yet practical menu development, aligned to local availability
On-Site Delivery
- Attend approximately 12 F1 races and test events per season
- Ensure exceptional hospitality for race team personnel, senior management, drivers, and guests
- Lead or support supplier management, freight, set-up, and pack-down alongside logistics
- Maintain calm, decisive leadership in high-pressure, live-event environments
- Continuously identify opportunities to enhance guest experience
- Ensure all reports, records, and post-event documentation are completed
- Attend post-event client debriefs
People, Process & Standards
- Develop, implement, and communicate standard operating procedures
- Oversee recruitment, training, probation, and appraisals in line with WF1 standards
- Ensure adequate staffing, equipment, and supplies in collaboration with Head Chef and Events leadership
- Supervise teams with a strong focus on customer satisfaction and service excellence
- Refresh kit and complete all required training during the off-season
- Continuously improve operational processes
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What We Are Looking For:
- Proven leader with full ownership of large-scale, high-profile event delivery
- Catering Experience for large events
- Client-facing expert able to build strong relationships with senior stakeholders
- Operationally exceptional, thriving in fast-paced, high-pressure environments
- Commercially astute, confident managing budgets, costs, and financial performance
- Strategic thinker who can shape and elevate a premium hospitality experience
- Calm under pressure, decisive and solutions-focused on-site
- People-focused, with the ability to inspire, lead, and develop high-performing teams
- Detail-driven, committed to delivering world-class service and guest experience
Why Join Us?
We are committed to supporting your career growth with thorough training and ongoing development.
- Competitive salary.
- 25 Days holiday + Bank Holiday
- 3% Pension
- Life Assurance
- Employee Wellbeing Program
Applications:
Please apply with updated CV and details of current rate/salary and notice period. If you are shortlisted, you will be contacted prior to submission. However, please contact Michael Sorfleet by email if you have any questions.
If this role is not for you, but you know someone who may be interested, please forward the details on to them as we do offer a referral scheme.
Arden White is an equal opportunities employer. If you have any specific requirements or require assistance or reasonable adjustments to be made for you during the selection process due to disability or long-term health condition, we will do our best to assist you.
If you feel you have the skills to succeed in this role, please click to apply.
Arden White specialises in technical engineering recruitment, and all job applications are managed by our team. We believe in the value of a personal touch, and we work hard to deliver a swift, professional, and friendly service for our clients and candidates. We are acting as a recruitment agency on behalf of our client for this vacancy, and whilst we are advertising the role, we are not the hiring company.
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