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Project Manager
Project Manager
Role Overview
At Unreal, we create experiences that people remember. From brand activations and live events to immersive installations and experiential campaigns, we deliver projects that connect audiences with brands in meaningful ways.
We're looking for a proactive, highly organised Project Manager to lead the successful delivery of experiential projects from concept through to completion. You'll thrive in a fast-paced agency environment, take ownership of multiple projects, and be equally comfortable managing client relationships, suppliers, budgets, and onsite delivery. This role requires someone with a positive, solutions-focused mindset who is happy to roll up their sleeves—no task is too big or too small when it comes to delivering exceptional work.
Key Responsibilities
Project Delivery
- Lead the end-to-end delivery of experiential campaigns, live events, and brand activations from initial briefing through planning, production, and final delivery.
- Work closely with clients, internal creative and production teams, and external suppliers to ensure projects are delivered on time, on budget, and to the highest standard.
- Take ownership of project timelines, critical paths, and key milestones, ensuring deadlines are met across all workstreams.
- Identify project risks early and proactively develop solutions to keep projects on track.
Client Management
- Build trusted relationships with clients through clear communication, responsiveness, and exceptional service.
- Lead project meetings, status updates, and client communications throughout the project lifecycle.
- Confidently present project updates, production plans, and delivery schedules to clients and stakeholders.
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Budget & Commercial Management
- Manage project budgets from initial estimates through to final reconciliation.
- Raise purchase orders, manage supplier quotations, monitor project spend, and ensure accurate financial reporting.
- Negotiate with suppliers to achieve the best commercial outcomes while maintaining quality and delivery standards.
- Support profitability by identifying efficiencies and managing project costs effectively.
Production & Logistics
- Coordinate all production elements required for successful campaign delivery.
- Manage venue sourcing, contracting, and negotiations where required.
- Conduct venue and site visits, producing detailed reports and recommendations.
- Produce comprehensive onsite documentation including:
- Running orders
- Run-of-show
- Crew schedules
- Staffing plans
- Supplier contact lists
- Team briefings
- Health & safety documentation
- Oversee onsite delivery, ensuring projects are executed safely, professionally, and to Unreal’s standards.
Supplier Management
- Build and maintain strong relationships with production partners, venues, freelancers, and specialist suppliers.
- Source new suppliers and evaluate existing partners to ensure the agency has access to the best talent and capabilities.
- Manage supplier performance throughout project delivery.
Process & Team Support
- Follow and champion Unreal’s internal project management processes and best practices.
- Help improve ways of working by identifying opportunities to increase efficiency.
- Collaborate closely with creative, strategy, production, and account teams to ensure seamless project delivery.
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Agency & Business Development
- Represent Unreal professionally at industry events, exhibitions, and networking opportunities.
- Contribute content and insights from agency projects and industry events for marketing and social media where appropriate.
Skills & Experience
- Proven experience managing experiential marketing campaigns, brand activations, or live events within an agency environment.
- Strong project management skills with the ability to manage multiple projects simultaneously.
- Excellent organisational skills with exceptional attention to detail.
- Strong commercial awareness and experience managing project budgets.
- Confident negotiating with suppliers and managing external partners.
- Excellent written and verbal communication skills.
- Comfortable working under pressure and adapting to changing priorities.
- Experience producing detailed production schedules, logistics plans, and onsite documentation.
- Willingness to travel and work onsite during project delivery when required.
What We're Looking For
You’ll be someone who:
- Takes ownership and accountability for your projects.
- Thrives in a fast-moving, collaborative agency environment.
- Is calm under pressure and enjoys solving problems.
- Builds strong relationships with clients, suppliers, and colleagues.
- Has a passion for creating memorable brand experiences.
- Is proactive, adaptable, and always looking for ways to improve.
Location & Salary
London (Hybrid), with project-based travel.
Salary: £32,000 - £40,000 (experience-dependent).
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