Portsmouth Hospitals University NHS Trust
Project Office Coordinator
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Company Description
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organizations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in-person leadership. The arrangements and frequency will be agreed locally.
Job Description
NHS Band 5: Salary £32,073 - £39,043 per annum
Hours per Week: 37.5
Contract Type: 2 X Fixed Term (1 x FTC for 24 months and 1 x FTC for 18 Months)
Roles: Based at either Portsmouth or the Isle of Wight. Please read the full job description attached.
Job Purpose
The project Coordinator role will have a portfolio of projects for which they will work with supervision or alongside various Project Managers to support the successful initiation, planning, design, execution, monitoring, controlling, and closure of a project.
A project coordinator may be tasked, under supervision, with the direct responsibility for implementation of part of a more complex project or programme of work.
Job Summary
To work within the digital teams to help deliver system-wide health and social care projects.
Specific Core Functions
- The Digital PMO Officer works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest.
- The post holder will also provide project support activities working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue, and action logs management, monitoring, and coordination of tasks, and representing the Project Managers in their absence.
- When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realization of identified benefits.
- Project manages a specific project within a site or health economy.
- Supports, facilitates, and monitors progress of project within site(s) or health economy. Supports performance improvement.
- The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.
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For further details, please refer to the enclosed Job Description.
Qualifications
- First degree or equivalent experience plus further training and experience to diploma level equivalent.
- Project Management Qualification.
Experience
- Experience of supporting the development of standard activities.
- Experience of supporting the delivery of the deployment of standard processes.
- Experience of devising and maintaining standard templates to record and measure deployment activities.
- Experience in identifying process gaps and devising methods to close those gaps.
- Experience of delivering training.
- Experience of building networks of associates in different functions.
- Experience of supporting planning activities for organization-wide change activities.
- Experience of successful support to a project's implementation and delivery.
- Experience of successful project management and delivery.
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Additional Information
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality, and DisAbility, and awards ceremonies to recognize your achievements. We believe we can offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.
For more information, please see our People and OD Strategy 2026.
Weekly Hours / Programmed Activities: 37.5
Salary Band: Band 5
Staff Group: Administrative and Clerical
Contract Type: Temporary
Job Area: Admin and Corporate
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