Olive Tree Consulting Group
Project Planning Assistant
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We are looking for a Project Planning Assistant to join us in supporting a large-scale project for a London-based client organization. In this role, you will be the primary support for our advisory team, helping to keep project work organized and transparent. This is a fully remote, full-time position that focuses on the practical side of project coordination and administrative clarity.
About the Role
This position exists to ensure that our consulting engagements run smoothly and that nothing important is lost in the process of a busy project. You will work closely with our lead consultants as they assist a London-based organization in refining their internal management habits. Your focus will be on the logistics of the project: maintaining clear records, organizing follow-up tasks, and ensuring that our communication with the client is consistent and well-documented. Because we are a remote firm, your work is the glue that keeps the team connected and informed without the need for constant meetings.
What You Will Do
- Monitor the project calendar and coordinate scheduling for important working sessions with the client team.
- Draft clear, plain-spoken notes during internal and external meetings, highlighting specific decisions and assigned owners.
- Update internal tracking systems to ensure the team has an accurate view of project milestones and progress.
- Gather and organize relevant documents and data points provided by the client to support our advisory work.
- Maintain the project filing system, ensuring that all records are logically stored and easily accessible to the team.
- Prepare simple status updates that help the consulting team report on work completion.
- Flag potential scheduling conflicts or late tasks before they become issues for the wider project.
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What We Are Looking For
- A high level of organization and a natural preference for keeping things in order.
- Strong writing skills, with the ability to summarize complex conversations into simple, actionable points.
- A calm and steady approach when managing several different administrative tasks at once.
- Comfort working independently within a remote setup while maintaining high standards for your work.
- Patience and focus when reviewing documents or data for accuracy.
- The ability to listen carefully to discussions and identify the most important takeaways.
- Reliability in meeting daily deadlines and following through on recurring checklists.
Helpful Background
- Familiarity with common digital tools for document sharing, task management, and communication.
- Experience in an administrative or supportive role, which could come from internships, university societies, or volunteer work.
- Basic knowledge of project management principles, such as tracking tasks and meeting deadlines.
- Excellent typing speed and the ability to capture detailed information in real time.
- An interest in how businesses operate and how teams work together more effectively.
What We Offer
This is a permanent role that is 100 percent remote. We value a work environment that is quiet and focused, avoiding the unnecessary stress often found in consultancy environments. The pay for this position is competitive and attractive for the current market and entry-level experience. We provide a supportive atmosphere where you can learn the fundamentals of management advisory work by actually doing it. You will be part of a team that values your contributions and respects your professional time.
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About Olive Tree
Olive Tree Consulting Group is a focused advisory practice that helps leadership teams solve recurring management issues. We typically work on the space between strategy and daily execution. A team can have very capable people and still find that decisions keep reopening, priorities stall, or responsibility remains unclear. These are rarely personality problems: they are structural habits that have not kept up with the company's growth.
We favor practical changes over large-scale transformation programs. Our work involves looking at how decisions are made, how meetings are run, and how ownership is recorded. We prefer useful written notes and clear ownership over polished presentations and vague alignment. Good advisory work should make things plainer and leave the team with a rhythm they can continue on their own.
The firm is built on the principle that memory is not a management system. We help teams create the smallest possible written record to support their work so that important follow-up does not depend on who was in the room or who has the best memory. The goal is a quieter management pattern that makes the existing work easier to lead.
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