Alvarez & Marsal
Project Revenue Assistant
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Role: Project Revenue Assistant (pre-billing) - 6-month, Fixed-term, Employment
About Alvarez & Marsal
Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
The Team
Based in the London office, this is a 6 months fixed term role working in partnership with the European offices. This role will be responsible for all the project pre-billing activities across Europe. You must have demonstrable experience in a project revenue or pre-billing role within a professional services or consulting firm. The Project Revenue Assistant is expected to ensure timely and accurate completion of assignments and adhere to firm policies, procedures and is expected to maintain expertise in the activities and services being provided. The Project Revenue Assistant will need to work proactively to complete required activities on time and to a high standard, providing exceptional service to the firm’s clients, Managing Directors, and staff, efficient and effective operations, and an atmosphere of teamwork and continuous improvement.
How you will contribute
Project Setup
- Assisting with creation of project codes on internal systems, once information is provided by the Project team/Business including client portfolio creation, coordination of conflict check procedures and renewals as needed, coordination of anti-money laundering checks, creation of project codes (temporary and permanent
- Ensures temporary code extensions are escalated and approved to manage company risk.
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Billing
- Build relationships with functional leaders within the firm in the areas of Finance, Legal, Conflicts, AML, as well as other teams.
- Updating project codes when required.
- Plan billing activities based on engagement letter timelines and milestones.
- Ensure all timesheets are completed by the project teams in a timely manner especially in time for billing.
- Conducts prebilling activities as requested for European offices, ensuring timely, fair and accurate preparation of bills, including annotating the IP.
- Provides direction on reporting and unique billing situations, in consultation with Project teams.
- Compiles required support documentation from multiple sources for incurred/expected client expenses.
- Prepares for and attends monthly meetings as needed to look at WIP and clean up if required.
- Ensures write ups, write offs are managed accurately and in a timely manner in liaison with the Project teams/Managing Director’s.
- Ensures internal project allocations are accurate and works with Project team/Managing Director’s to enact any allocation changes ensuring compliance with internal policies.
- To keep track of Foreign Affiliate/Subcontractor invoices received and applied against projects and ensure payment is made.
- Williness to work proactively and face any new challenges that might arise.
- Works with the wider billing team to share experience, best-practice and provides cover during leave periods of colleagues.
Ad-Hoc Duties
- Supports as requested in following up with clients on outstanding accounts receivables.
- Supports European collection activities to ensure timely allocations.
- Provides direction on difficult collection situations in consultation with the Finance team.
- Prepares collections reports and actively supports improvements in collections processes.
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Qualifications
- Experience of billing and project coding on internal systems gained within a professional services firm
- Expert skills in MS Office (i.e. MS Word, Excel, PowerPoint, Teams)
- Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others.
- Aptitude and willingness to work with complex procedures, gather and analyze information skillfully.
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and adjust to changing priorities by planning work effectively and resolve problems in a timely manner.
- Excellent judgment and common sense
- Ability to work independently and with a team, maintaining professional behavior in a demanding and stressful environment
- Strong service orientation, and an ability to establish and maintain effective working relationships
- Ability to work extended hours as necessary to fulfill time sensitive responsibilities.
Your journey at A&M
We recognise that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritise your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals
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