Big Leaf Foundation
Projects Admin & Support
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Projects Administrator
Big Leaf Foundation is an award-winning charity working with displaced young people in Surrey. Our aim is to provide a nurturing programme of activities, projects and events that focus on combating social isolation, connecting young people to their communities and improving wellbeing.
Since 2018 Big Leaf Foundation has grown considerably, in the number of young people we're supporting, the geographical spread of those young people across Surrey, and the number of supporting partners and organisations we are working with to provide our enriching programmes. The Project Administrator role has been created to support the Programme Managers and provide operational and admin support across the organisation.
About The Role
Big Leaf Foundation works with displaced young people (aged 16-25) living in Surrey. As our Projects Administrator you’ll be embarking on a challenging and rewarding role, engaging directly with the Big Leaf core team to support the development and delivery of programmes and activities for displaced young people in both Guildford and Redhill.
Contract: Self-employed position funded for 1 year (with possibility to extend subject to further funding).
Hours: Part-time; 16 hours per week spread over 3-4 days (negotiable)
Salary: £135 per day / 91 days per year
Location: Hybrid; expectation to be in our Guildford office min. one morning per week (Monday)
Reports to: Programme Managers
Closing date: 5pm, Friday 3 July 2026
Interviews: 9 & 10 July 2026
For more information and to apply, please download the following documents or see below:
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- Job description (.pdf)
- Application form (.dox)
Job Description
Key Tasks
- Provide logistical and administrative support to the BLF Programme Managers. This can include liaising with project partners and suppliers, booking transportation and project venues, communication with young people and ensuring relevant consents and permissions are obtained.
- Act as a point of contact and build good relationships with partners.
- Liaise with our Partners including social workers, foster carers, parents and accommodation providers and meet BLFs safeguarding commitments by ensuring all paperwork and consents are in place.
- Manage general enquiries and referrals coming through our website and the contact@ email ensuring these are directed to the appropriate team members in a timely manner.
- Data capture and monitoring: populating SalesForce campaigns and ensuring registers for all activities are kept up to date.
- Provide planning and admin support for our Summer Programme, Refugee Week and End of Year celebrations, including booking venues and transportation, liaising with project partners and communications with stakeholders.
- Occasional in-person project delivery support might be required.
Person Specification
Skills
Essential
- Passion for supporting displaced young people and commitment to Big Leaf’s aims and values.
- Awareness of conflict and migration issues and sensitive to cultural issues.
- Experience in administrative or project support roles, ideally within the charity or voluntary sectors.
- Excellent communication, organisation and planning skills including attention to detail.
- Experience of working collaboratively and establishing positive working relationships with internal and external stakeholders.
- Able to work on own initiative as a self-starter in a fast-moving mainly remote-working team.
- Skilled at multi-tasking and problem-solving.
- Excellent IT and administration skills.
- Experience in handling sensitive information and ensuring data protection compliance.
- Excellent English communication skills in person, by phone and in writing.
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Desirable
- Understanding of the causes of displacement (such as geo political and human geographic) and the effects displacement has on young people.
- Experience of working with people whose first language isn't English.
What We Offer
- Flexible working hours.
- Ongoing training opportunities.
- Supportive and welcoming team.
Recruitment is conducted in line with safe recruitment practices. Full terms will be set out in the consultancy contract agreement.
Big Leaf particularly welcomes applicants with experience of migration and/or a refugee background. We are an equal opportunities organisation and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
To Apply
If you feel that you have the skills, experience and motivation required for this role, please complete our application form and return it to contact@bigleaffoundation.org.uk before 5pm on Friday 3 July 2026.
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