Manipulate Arts
Projects & Operations Officer (Maternity Cover)
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Projects & Operations Officer (Maternity Cover)
Projects & Operations Officer (Maternity Cover)
About the Role We are seeking a versatile and detail-oriented Projects & Operations Officer to support Manipulate Arts’ co-ordination across all creative projects while providing administrative and operational excellence. Ideal candidates will demonstrate:
- An aptitude for designing and maintaining efficient systems
- A warm, empathetic communication style
- A deep passion for the arts with enthusiasm for artist and stakeholder engagement
- Strong administrative and financial acumen
- Confidence in navigating small to medium-sized arts organisations
This role is perfect for:
- Experienced administrators looking for creative collaboration
- Early-career producers or company managers eager to broaden their skills
The ideal holder will grasp deletion workflows across Manipulate Arts’ portfolio, foster cross-departmental relationships, and continuously improve internal processes—making this a strategic operational growth opportunity.
Key Responsibilities
- Enquiries & Liaison: Frontline point of contact for new stakeholders, artists, and creative collaborators.
- Project Co-ordination: Assist across the full manipulate festival and tailored commissions, ensuring timely delivery and stakeholder meetings.
- Systems Champion: Expedite digital and paper-based administration; streamline databases logistical workflows.
- Operational Support: Collaborate on venue bookings, partnerships, and long-term admin tasks, always pursuing efficiency and clarity.
- Financial Oversight: Maintain accurate budget tracking, expense reconciliation, and reporting for freelance teams.
- Arts Distribution: Apply subject-matter expertise to uphold the creative integrity of projects while ensuring piecemeal logistics run without hitch.
- Feedback Culture: Fleece incremental improvements with a solutions-oriented mindset with colleagues.
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Person Specification
Essential
- A strong organisational sense with the ability to operate effectively in freelance-heavy environments.
- Ability to juggle multipartite deadlines and maintain tight precision in financial records.
- Desire and mission fit with Manipulate Arts’ avant-garde practises—given the organisation’s response to display across the year.
- Fluency with arts sector conventions and communications styles.
Bonus
- Prior experience in arts administration, production, or project management (theatre/performance or visual projects).
- Creative collaborations in community engagement or fundraising.
- IT literacy including emailing, CRM tools [e.g. Mailchimp], and budget spreadsheets.
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Terms & Conditions
- Closing Date: 11 August (12 Noon)
- Hours:
- Full-time: 1708 hrs/year, arrangements as 20 weeks @35 hrs, 32 weeks @31.5 hrs.
- Contract: Maternity Cover from 12 October 2026
- Workplace:
- Hybrid model, minimum 2 days weekly on premises at Summerhall, 1 Summerhall, Edinburgh EH9 1PL
- Occasional Scottish travel to support projects.
- Salary: £30k pa
- Pension: 8% total (4% employer + 4% employee contribution).
- Leave:
- 25 days per annum (pro-rated if applicable) + statutory bank holidays.
- Line Manager: Executive Producer, with freelance creative overseers reporting to you on minor ad-hoc tasks.
Applications should be submitted to [insert preferred submission method]. At Manipulate Arts, we celebrate diverse cultural insight and welcome all backgrounds. Please do not hesitate to contact our team with any questions.
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