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Property and Compliance Coordinator
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Salary: Highly competitive, dependent on experience and skills
Benefits
Hours: Full-time, permanent (Monday to Thursday 8.30am - 4.30pm plus Friday 8.30am - 4pm)
Based at Ampleforth Abbey YO62 4EN
Closing date: Thursday 16th July
Benefits
- Up to 8 employer-matched pension
- Life assurance
- Free lunch during working hours
- Free on-site parking
- 20% discount at the Tea room and Abbey Shop
- Cycle to Work Scheme
- Christmas Closure
- Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow
- Employee Assistance programme
- Retail savings platform
- 50% discount on fitness suite, swimming and other activities at St Albans Centre
About Ampleforth Abbey
Ampleforth Abbey is home to the UK's largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.
Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.
Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
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We are looking for a Property and Compliance Coordinator who will embrace the opportunity to work in a charitable organisation for our monastic community, tearoom, employees and guests.
Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety and Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.
The successful candidate will be able to demonstrate excellent organisational skills alongside an authentic commitment to the ethos and values of the Abbey.
If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you
Main Responsibilities but not limited to::
Administrative Support
- Provide day-to-day administrative support to the Head of Property Services.
- Manage calendars, meetings, appointments, and departmental correspondence.
- Prepare reports, presentations, meeting minutes, and documentation.
- Maintain accurate filing systems, databases, and property records.
- Coordinate purchase orders, invoices, and expense processing.
- Welcome visitors to the site
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Compliance Administration
- Maintain compliance trackers for statutory inspections and certifications.
- Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
- Support audits and compliance reviews by preparing and organising documentation.
- Ensure all compliance records are stored accurately and accessible for internal and external audits.
Health, Safety and Environmental (HSE) Support
- Assist in the administration of HSE policies, procedures, and reporting systems.
- Maintain accident, incident, and near-miss records.
- Coordinate HSE training records and certification tracking.
- Support risk assessment and method statement (RAMS) administration.
- Help ensure contractors and suppliers submit required HSE documentation before commencing works.
- Assist with monitoring compliance with health and safety legislation and company policies.
Contractor and Property Coordination
- Liaise with contractors, suppliers, tenants, and internal departments.
- Schedule maintenance visits, inspections, and service appointments.
- Track completion of reactive and planned maintenance.
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