Property & Building Services Administrator

Central London (SW1)

Permanent | Full-time | Office-based

Salary: £40,000-£45,000 per annum

Start: ASAP

Are you an organised, proactive, and personable administrator looking for your next challenge within the property or building services sector?

We're recruiting on behalf of a long-standing client for a Property & Building Services Coordinator to join their friendly and collaborative team. This is a fantastic opportunity for someone who enjoys taking ownership, working independently, and keeping multiple projects and priorities moving.

This is a varied role where no two days are the same. You'll become the central point of coordination for maintenance activity, contractors, and building administration, ensuring everything runs smoothly behind the scenes.

The Role

Working closely with the Building Surveyors and wider property team, you'll play a key role in coordinating maintenance activities, supporting projects, and ensuring accurate records are maintained across the department.

Your responsibilities will include:

• Acting as the first point of contact for contractors, suppliers, and maintenance enquiries
• Logging, prioritising, and allocating maintenance requests to the appropriate teams
• Coordinating routine maintenance appointments and contractor visits
• Reviewing inspection reports, identifying actions required, and escalating issues where appropriate
• Maintaining accurate digital filing systems, property records, and compliance documentation
• Assisting with the preparation of budgets, quotations, and project proposals
• Raising purchase orders and supporting invoice administration
• Monitoring contractor documentation, insurance certificates, and compliance records
• Supporting Building Surveyors with general project coordination and administration
• Liaising with internal stakeholders and external contractors to ensure works progress efficiently
• Identifying opportunities to improve administrative processes and ways of working