Adaugeo Media
Publishing & Operations Coordinator (Part-time)
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Hybrid (London) | Three days per week | Flexible hours
Salary: Competitive, depending on experience
Adaugeo Media is a specialist publishing and events company serving the global corporate treasury and working capital community. Through our brands – Working Capital Forum, Treasury Dragons and Transaction Banking Academy – we organise international conferences, webinars, executive training programmes and industry publications for many of the world's leading banks, fintechs and multinational companies.
We're looking for an organised, proactive Publishing & Operations Coordinator to join our small, friendly team.
This is a varied role at the heart of our business, helping to deliver international conferences, webinars, training programmes and publications while keeping our day-to-day operations running smoothly. One day you could be coordinating speakers for a conference in Amsterdam or New York; the next you might be supporting sponsors, updating event platforms, preparing webinar materials or helping produce an industry report.
The role is primarily home-based, with occasional meetings in central London and attendance at some of our UK events.
The Role
Working closely with the two directors and our Events Manager, you'll help coordinate the many moving parts involved in delivering successful events, publications and training programmes.
Your Responsibilities
- Coordinating speakers for conferences, webinars and executive training programmes
- Liaising with sponsors and exhibitors before, during and after events
- Chasing biographies, headshots, presentation slides and other event materials
- Supporting delegate communications and event administration
- Updating event platforms, websites and online content
- Uploading and proofreading articles, reports and marketing materials
- Assisting with newsletters and email communications
- Maintaining CRM records and administrative systems
- Organising travel, meeting logistics and event documentation
- Providing administrative support to the directors
- Helping deliver conferences, webinars and training courses throughout the year
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What We're Really Looking For
This role would suit someone who enjoys bringing order to busy projects and gets satisfaction from making sure everything runs smoothly.
We're a small, entrepreneurial business. That means there's plenty of variety, but it also means we don't have layers of management or detailed processes for everything. Priorities can change quickly and you'll often be trusted to decide what needs doing first.
We're looking for someone who is naturally proactive, enjoys taking ownership and doesn't wait to be asked before getting things done. You'll be the sort of person who notices that a speaker biography is still missing, follows it up, checks it's been uploaded correctly and then moves on to the next task without needing to be prompted.
You'll be confident working independently from home while remaining an important part of a close-knit team.
About You
You'll probably have experience in administration, publishing, events, marketing, professional services or a membership organisation.
You'll also have:
- Excellent organisational and time management skills
- Outstanding written and spoken English
- Exceptional attention to detail
- A professional and confident manner when communicating with senior executives
- The ability to prioritise your own workload and manage multiple deadlines
- A proactive, self-motivated approach
- The confidence to follow up politely but persistently when deadlines are approaching
- Good Microsoft Office or Google Workspace skills
- The ability to learn new online systems and platforms quickly
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Experience with Bizzabo, Livestorm, Canva, CRM systems or email marketing software would be an advantage, but isn't essential. We'll provide training on the platforms we use.
Why Join Us?
This is a genuinely flexible role offering responsibility, variety and the opportunity to work with leading organisations across banking, treasury and financial technology.
As a small business, your contribution will have a real impact. You'll quickly become an important member of the team, with the opportunity to take ownership of projects, develop new skills and help shape the way we work.
We're particularly interested in hearing from experienced professionals looking for a flexible role that fits around other commitments, including parents returning to work, people seeking a better work-life balance, or anyone looking to reduce their hours without reducing the quality or variety of their work.
If you're someone who enjoys making things happen behind the scenes and takes pride in delivering a first-class experience for speakers, sponsors and delegates, we'd love to hear from you.
How to Apply
Please send us:
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Your CV.
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A covering letter (no more than one page) explaining:
- Why this role appeals to you.
- Why you think you'd enjoy working in a small, flexible business.
- A brief example of a time when you spotted something that needed doing, took the initiative and made sure it was completed successfully.
We're much more interested in your organisational skills, initiative and attitude than whether you've worked in exactly the same industry before.
We look forward to hearing from you!
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