Survitec Group Limited
Purchase to Pay Associate
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Purchase to Pay Associate
About the Role
The Finance family develops, refines, and implements the financial policies, plans, measures, and controls to safeguard and accurately report the business’s financial results.
This role reports to the Purchase to Pay Lead, providing day-to-day administrative and clerical duties associated with processing, recording, reconciling, reporting, and paying suppliers.
Job Summary
The Purchase to Pay Associate supports the Purchase to Pay process, ensuring accurate invoice processing, payment execution, supplier record maintenance, and adherence to reporting schedules.
Duties and Responsibilities
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Invoice Processing
- Checks, codes, and processes vendor requests for payment according to standard procedures
- Reviews and addresses any invoice queries before finalising payment
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Supplier Record Management
- Maintains accurate files and records for a large number of suppliers in compliance with process and data standards
- Generates standard reports according to the designated schedule
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Supplier Communication
- Addresses and responds to vendor queries via standard office software, producing professional emails, letters, memoranda, and routine reports
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Reporting and Reconciliation
- Runs routine reports and performs necessary reconciliation activities as per established processes
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Process Compliance & Quality Assurance
- Follows mandatory procedures to ensure work meets required quality standards and upholds external regulatory codes and Survitec’s internal codes of conduct
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Dispute and Escalation Resolution
- Manages and resolves supplier disputes and queries effectively
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Performance and Workload Management
- Prioritizes tasks and meets all performance measures and Service Level Agreements (SLAs)
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Process and Team Development
- Contributes to process improvement and problem-solving efforts
- Fosters a culture that embodies Survitec Values—encouraging inclusion, diversity, and psychological safety
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Safety and Work Environment
- Upholds safety-first principles, ensuring a safe and healthy working environment
- Promotes an open and inclusive workplace where individuals feel valued
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Skill and Growth Progression
- Participates in development planning, training, and coaching
- Develops expertise in relevant technology, compliance, and industry best practices
Key Skills
- Shows commitment to responsibility and accountability
- Organizes and prioritizes workload alignments with Survitec’s goals
- Embraces innovations in digital, business, and technology
- Adopt efficient processes with a focus on continuous improvement
- Embrace new challenges with urgency, energy, and enthusiasm
- Builds collaboration to achieve shared goals
- Communicates clearly and effectively across diverse audiences
- Reflects on feedback and seeks personal development opportunities
- Analyzes complex information to solve problems
- Navigates internal organizational dynamics
- Actively pursues growth and development through formal and informal channels
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Our Values
Survitec’s core values—Drive, Collaboration, Innovation, and Resolve—governing our culture:
- Drive: We follow a powerful purpose, committing bold actions with unwavering passion.
- Collaboration: Break silos to mobilize joint efforts for collective success.
- Innovation: Challenge norms to push boundaries and consistently improve.
- Resolve: Proactively solve complex outcomes with agility to convert challenges into opportunities.
As part of Trusted to Protect Lives, this role enables meaningful impact within Survitec.
Experience and Qualification
- Education: High School or Further Education College qualification, equivalent to:
- 2 A-Levels
- Experience: 1-3 years of general administrative or operational experience
- Demonstrates ability to work unsupervised, complying with set processes
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