Great Places Housing Group
Purchasing Administrator
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This vacancy may close earlier than the advertised closing date if we receive a high volume of applications. We encourage you to submit your application as soon as possible.
About the Role
The Purchasing Administrator role will be focused on the effective performance of the purchase ordering, invoice query resolution, and new supplier approval process for Great Places’ supply chain. The role will involve building close relationships with suppliers and internal stakeholders to ensure that purchase orders are raised accurately and that deliveries are received on time.
What You’ll Be Doing
- Taking orders from internal stakeholders and accurately placing orders with suppliers, using Great Places’ systems
- Expediting deliveries, confirming changes to delivery dates, and communicating with internal stakeholders
- Goods Received Note (GRN) processing and chasing of missing items
- Reviewing New Supplier Requests received from various internal stakeholders across the organisation for inclusion onto Great Places’ approved supplier list
- Building strong relationships with internal customers and key suppliers to maintain and continuously improve purchasing performance
- Accurate data entry and processing of orders, cost codes, pricing changes, and other information related to purchase orders
- Administration associated with the purchasing function along with any other duties as and when required.
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What You’ll Need
- A minimum of 1 year's experience in an administrative role.
- A passion for customer service
- A desire to become a go-to person for Purchasing Admin’s systems and processes, and to understand how purchasing admin processes link in with those of the wider Finance Team.
- Accuracy and attention to detail
- Familiarity with electronic purchase ordering systems (desirable)
- Experience of Microsoft Office systems, specifically Excel and Word
- Good communication skills, both verbal and written
- Developing relationships with key stakeholders and suppliers
What We Need From You
- A commitment to understand the challenges and opportunities that exist in the communities in which we work. We particularly value lived experience in social housing
- A passion to advocate on behalf of people and communities
- A commitment to work in partnership with others for the benefit of Great Places
- A commitment to continuous learning and improvement
- Ability to work flexibly and when needed
- You will be required to attend a number of face-to-face training sessions as well as virtual sessions and e-learning. This part of your role is vital and of equal importance as the day-to-day aspects
What we give you in return for your hard work and commitment
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- Pension ¦ DC scheme (up to 10% contribution from both colleagues and Great Places)
- WPA ¦ Healthcare scheme starts at no contribution level with £1250 of savings available per year (option to increase & add family members)
- Ways of Working ¦ We offer some hybrid and flexible working
- Annual leave ¦ Start at 26 days annual leave, increasing up to 30 days within 5 years + Bank Holidays
- Reward & Recognition ¦ You Count Rewards are individual rewards for going ‘above & beyond’
- Professional fees ¦ The business pays the cost of one professional role related membership fee for each colleague
- The Market Place ¦ high street, restaurant & supermarket discounts, gym memberships, cycle to work, smart tech loans and much more
- Wage Stream ¦ You can access savings opportunities and early access to wages
- Health and Wellbeing Initiatives ¦ Our colleagues enjoy wellbeing campaigns throughout the year, with activities designed around our four pillars of wellbeing, these include career wellbeing, mental wellbeing, physical wellbeing, and financial wellbeing
At Great Places we believe the wellbeing of our colleagues is vital to enable them to deliver great services, all your benefits can be used inside and outside of work.
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