Purchasing Officer (Finance Administration)

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Purchasing Officer (Finance Administration) for an initial 6 month contract on a rate of £17.83 hour (PAYE). This role is mainly remote, with some work needing undertaken in their Glasgow office.

Responsibilities:

• Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
• Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
• Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities.
• Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
• Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
• Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
• Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.
• Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
• Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
• Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
• Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
• Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
• Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
• As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
• Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
• The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.