Hayfin Capital Management LLP
Receptionist
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We are seeking a professional, highly organised Receptionist to join our central London office in a permanent position. As the first point of contact for clients, visitors, and colleagues, this role plays a key part in creating a welcoming, efficient, and well-run office environment.
You will be responsible for the day-to-day management of reception and will provide a broad range of administrative and office support, working closely with the Office Manager and wider business teams.
What We Offer:
- A collaborative, professional, and inclusive working environment
- The opportunity to join a leading European investment firm, headquartered in London
- Exposure to a fast-paced, high-quality business
- Competitive salary and benefits package
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Key Responsibilities
Reception & Front-of-House
- Serve as the first point of contact for clients, visitors, and senior stakeholders, maintaining a professional front-of-house experience in line with the firm's standards
- Operate the switchboard, handling all calls and enquiries courteously
- Manage visitor bookings, building access, and security procedures
- Prepare and coordinate meeting rooms, including AV set-up, catering, and calendar management
Office & Administrative Support
- Manage post, couriers, and deliveries
- Order and monitor office supplies, stationery, and kitchen provisions
- Maintain tidy, well-stocked communal areas
- Support new starter onboarding and assist with printing, binding, filing, and scanning
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Team & Business Support
- Provide diary management, travel booking, and accommodation support
- Assist with expense processing and corporate card administration
- Liaise with suppliers and internal stakeholders as required
- Contribute to ad-hoc projects and provide cover for colleagues when needed
Requirements
- Proven experience in a receptionist or office support role, ideally within a professional services environment
- Excellent communication and interpersonal skills, both in person and over the phone
- Strong organisational skills with the ability to multitask and prioritise effectively
- Confident user of Microsoft Office and general office systems
- Proactive, reliable, and able to work well as part of a team
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