Tasks

• Maintain a regular office presence across the full office, responding to requests in a timely manner.
• Control of stationery & supplies.
• Effective filtering/management of phone calls and maintenance of phone lists.
• Ensure all visitors are greeted, signed in and directed to the correct person/meeting.
• Work continuously and collaboratively with the building management and facilities team to address needs and concerns as they arise.
• Receive and dispatch post, including any courier bookings.
• Ensure the collection and distribution of parcels, including deliveries to the loading bay, as required.
• Assist with production of ad hoc reports and presentations.
• Assist with the collation of information for reports/meetings.
• Assist with travel bookings.
• Assist the Senior Office Manager / Central Services when required.
• Adherence to STRABAG policies and procedures.
• Compliance with GDPR regulations.
• Conduct financial duties such as tracking costs and processing invoices.
• Distribute and maintain the supply levels of kitchen sundries.
• Prepare meeting rooms in a timely manner, including catering orders as required.