Clarivate
Receptionist & Facilities Coordinator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Title: Receptionist & Facilities Coordinator
We are looking for a friendly, professional, and highly organised Receptionist & Facilities Coordinator to join our EMEA Headquarters in London. You will be joining a professional and fun Facilities team and will report to the Snr Manager of Real Estate and Facilities who is also based in London.
As the face of our office, you will be responsible for delivering an exceptional visitor experience while supporting the day-to-day running of the workplace. This role combines reception, hospitality, facilities coordination, office administration, making it ideal for someone who enjoys variety and working with people.
Key Responsibilities
- Act as the first point of contact for visitors, employees, clients, and contractors.
- Manage reception services, visitor registration, ID badges, and access control.
- Coordinate meeting rooms, catering, onsite meetings, and workplace events.
- Answer and direct calls, manage reception enquiries, post, and courier services.
- Support office operations, including supplies, stationery, kitchen facilities, and meeting room equipment.
- Coordinate repairs, maintenance activities, and workplace services.
- Assist with invoice processing and Accounts Payable submissions.
- Support Health & Safety, Fire Safety, and workplace compliance activities.
- Help maintain a welcoming, safe, and professional office environment.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
About You
- Previous experience in Reception, Front of House, Hospitality.
- Strong customer service and communication skills.
- Comfortable managing multiple priorities and stakeholders in a busy office environment.
- Facilities Experience including working with vendors, service providers, and office operations.
- Proactive, organised, and detail-oriented.
- Bilingual language skills would be an advantage.
Hours of Work
This is a full-time, permanent role based out of our London office 5 days per week, 9-5.
Why Join Us?
This is an exciting opportunity to play a key role in creating an outstanding workplace experience at our EMEA headquarters while gaining exposure to facilities management, events, workplace operations, and employee experience initiatives.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
If you're a people-focused professional who thrives in a fast-paced environment and enjoys delivering exceptional service, we'd love to hear from you.
At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.
Clarivate is a global leader in trusted and transformative intelligence. We bring together enriched data, insights, analytics and workflow solutions, grounded in deep domain expertise across the spectrum of knowledge, research and innovation. Whether it’s providing insights to transform the water industry or accelerating the delivery of a critical vaccine, our aim is to fuel the world’s greatest breakthroughs by harnessing the power of human ingenuity.
For more information, please visit clarivate.com.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location