Receptionist & Office Coordinator

About the Role

We are looking for a polished, proactive and service-driven Receptionist to join a highly professional corporate environment. This is a front-of-house role where you'll be the first point of contact for clients and visitors, whilst ensuring the smooth day-to-day running of a busy office.

This position would suit someone who thrives in a fast-paced environment, enjoys providing exceptional customer service and can confidently manage multiple priorities with a positive, can-do attitude.

What You'll Be Doing

• Deliver an exceptional five-star front-of-house experience for all visitors and clients.
• Welcome guests, manage arrivals and follow office security procedures.
• Coordinate meeting room bookings and ensure rooms are fully prepared for meetings and events.
• Liaise with senior Executive Assistants and internal stakeholders to coordinate meetings and visitor requirements.
• Work closely with hospitality teams to arrange catering, refreshments and meeting room set-up.
• Support the smooth running of the office, identifying and escalating maintenance or facilities issues where required.
• Manage office supplies, stationery and equipment orders through external suppliers.
• Arrange couriers, deliveries and collections using a range of courier providers.
• Answer and transfer incoming calls via a busy switchboard.
• Handle incoming and outgoing post, deliveries and general correspondence.
• Produce, print, bind, label and prepare documents to a high professional standard.
• Draft letters and maintain accurate records and spreadsheets.
• Assist with office administration, filing and data management.
• Support office health & safety procedures, including maintaining relevant records where required.
• Coordinate transport and logistics for senior stakeholders when needed.
• Respond to enquiries professionally via telephone, email and in person.
• Ensure office procedures and administrative processes are followed consistently.