Fieldfisher
Recordals Assistant
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Fieldfisher is famous for IP.
Our market-leading specialist team has a proven track-record of success, with a wealth of expertise across sectors including technology, media, life sciences, retail, energy and natural resources. Our IP team represent many household name clients in protecting their IP and regularly work for clients around the world.
What to expect
- Coordinating and managing large scale recordal projects on a worldwide basis, primarily relating to Assignment, Merger, Change of Name and Change of Address recordals, and often involving more than one recordal step and/or multiple parties
- Attending to recordal of Assignments, Mergers, Changes of Name and Changes of Address at the UKIPO, EUIPO and WIPO
- Liaising with local counsel all over the world to coordinate recordal projects and ensure correct requirements are met
- Collating and checking required documentation, drafting documents for signature by clients
- Arranging signature of documents by clients
- Coordinating the notarisation and legalisation of documents
- Processing and reporting official documents (recordal certificates, notifications)
- Ensuring meticulous record keeping
- Providing regular updates to fee earners/partners
- Billing, records database and other administration duties relating to the aforesaid
A bit about you
- Educated to A Level or equivalent
- At least 3 years prior experience co-ordinating global trade mark recordals work either gained in a law firm or patent/trade mark Agency
- Experience supporting large scale/complex trade mark portfolio acquisitions
- Experience supporting lawyers in resolving historical chain of title issues
- Experience using WebTMS database desirable
- Able to work without supervision and to be able to demonstrate initiative
- Excellent attention to detail
- Excellent time management skills and a good team player
- Able to demonstrate a genuine interest in the client’s business and be client-facing
- Completion of CITMA Introduction to Trade Mark Administration and Formalities Course (or a similar Course) desirable
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Who are we looking for?
We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.
What do we offer?
- You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
- In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
- Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
- Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
- Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.
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Inclusion at Fieldfisher
At Fieldfisher, inclusion is central to how we work. We are committed to creating a workplace where everyone feels respected, supported and able to succeed.
If you need any adjustments during the recruitment process or once you join us, we will work with you to put the right support in place. Examples include extra time for assessments, accessible document formats, alternative interview formats, quiet rooms, or physical and technological accessibility support.
What to do next:
- Click 'Apply Now', complete an online application and upload a CV.
- Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
- Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
- For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
- We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at Brianna.Hartridge@fieldfisher.com.
- We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.
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