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Recruiting Coordinator
Recruiting Coordinator – Box
What Is Box
Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business.
Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.
By joining Box, you will have the opportunity to continue driving our platform forward. Content powers how we work—it’s the billions of files and information flowing across teams, departments, and key business processes every day: contracts, invoices, employee records, financials, product specs, and marketing assets. Our mission is to bring intelligence to the world of content management and empower our customers to transform workflows. With the combination of AI and enterprise content, the opportunity has never been greater.
Why Box Needs You
Recruiting at Box isn't transactional—it's the first chapter of someone’s Box story. As our Recruiting Coordinator, you’ll make that chapter unforgettable.
As a Recruiting Coordinator, you will play a critical role on our recruiting team, ensuring a seamless and best-in-class hiring process from start to finish. You’ll manage scheduling, logistics, and communications while collaborating closely with recruiters, hiring teams, internal and external candidates. By owning the candidate-facing details that shape perception of our brand, you’ll help "blow our candidates’ minds" and support Box’s business goals and growth.
This role is perfect for someone passionate about people and customer service, highly organised, and capable of thriving in a fast-paced, high-performing environment.
What You’ll Do
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- Schedule and coordinate complex phone, virtual, and in-person interviews across multiple time zones, ensuring every participant is prepared for a seamless experience.
- Anticipate and proactively resolve scheduling conflicts before they become problems.
- Build strong, trust-based partnerships with recruiters, hiring teams, and candidates to drive an efficient and high-quality hiring process.
- Manage a high volume of competing priorities with professionalism, empathy, and sound judgment, keeping the candidate experience front and centre at every step.
- Support the opening and management of requisitions and assist with:
- Sourcing
- Managing inbound applicants
- Supporting internal mobility candidates
- Processing offers
- Become the go-to expert on all recruiting tools, including:
- Greenhouse (ATS)
- ModernLoop (interview scheduling)
- CoderPad (technical assessments)
- Workday (HRIS)
- Attend weekly stand-ups, team meetings, and 1:1s with engaged and contributing presence.
- Partner on local and global team projects, bringing a collaborative and solutions-oriented mindset.
- Bring ideas to the table, identify inefficiencies, and help level up how we hire.
Who You Are
We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to make faster, smarter decisions that will 10X your impact at Box.
- Genuinely passionate about process—you enjoy creating optimised workflows.
- Detail-oriented and patient, with the emotional intelligence to work effectively across diverse teams and time zones.
- An exceptional communicator, both written and verbal, who can adapt style to any audience.
- Highly organised, with a proven ability to juggle multiple priorities and shifting timelines without missing deadlines.
- Equally effective working in-person and remotely across our distributed and global team.
- Proficient with calendar, collaboration, and virtual meeting tools—you pick up new systems quickly.
- Calm under pressure and comfortable with ambiguity—you adapt fast and bring steadiness when things get hectic.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Tools used by the team (for context):
- Applicant Tracking System (ATS): Greenhouse
- Interview Scheduling: ModernLoop
- Technical Assessments: CoderPad
- HR Information System (HRIS): Workday
Box embraces a culture where community and in-person collaboration are core. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your recruiter will share more about our work style during the hiring process.
Box Culture
At Box, we believe unique and diverse experiences uplift our culture, products, customers, company, and world. We aim to recruit a passionate, high-performing team that reflects the global landscape. If you’re head-over-heels enthusiastic about this role but question whether you meet all requirements, we strongly encourage you to apply.
Benefits
Box’s benefits package includes:
- Pension
- Medical and dental coverage
- A robust wellness program, including 25 days of vacation (plus your birthday off!)
- Subsidised gym memberships
- "Free lunch" — daily menu with food and drinks provided
- Treats, snacks, and amenities throughout offices
Our EMEA HQ is located at the impressive White Collar Factory on Old Street (Link).
Qual Opportunity
Box is an equal-opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected ground under applicable human rights legislation.
For details on how we protect your information, visit our Personnel Privacy Notice.
Prospective or existing applicants, we recognise the symbol below: #LI-EMEA #LI-HYBRID.
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