Dotmatics
Recruiting Operations Administrator
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Recruiting Operations Administrator
Dotmatics – Science Driven. We are Customer Centric. We are Better Together
Our Why
At Dotmatics, we believe science, data, and decision-making must be deeply intertwined for innovation to thrive. Our portfolio includes: Luma, LumaLab Connect, ELN Platform, GraphPad Prism, Geneious, SnapGene, Protein Metrics, OMIQ, FCS Express, LabArchives, NQuery, EasyPanel, MStar, SoftGenetics and Virscidian.
We envision a [new Lab of the Future] that will transform scientific research. Our universal digital science platform—bringing together 2+ million scientists across a unified, flexible data ecosystem—is revolutionising dynamic, multi-dimensional decision-making. No flat data buried away—just actionable innovation.
Scientific enterprises demand a new level of effectiveness to achieve breakthroughs. Illness won’t wait. The biosphere won’t wait. Our global team of 800+ colleagues supports customers worldwide to accelerate discovery, guided by the vision of a healthier, cleaner world.
You’ll join a collaborative, global team (remote-friendly environment) that celebrates high integrity and agile progress—built by scientists, for scientists—and now the world’s largest cloud-based R&D platform. Your role will help shape and grow this future.
Join Us: Talent Coordinator / Recruitment Operations Specialist
Who We’re Looking For: Are you a highly organised, people-first talent professional thriving in a fast-paced, high-growth environment?
We’re seeking a Talent Coordinator / Recruitment Operations Specialist to be the connective tissue of our hiring process—sourcing, scheduling, onboarding, and operational support. This is a flex-player role demanding adaptability: ensuring recruiter pipeline maintenance, contract handovers, interview logistics, equipment requests, and data accuracy—all with zero errors.
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Key Mission: Closely coordinate every step of recruitment and onboarding—from candidate engagement to first-day seamlessness.
Key Responsibilities
Actively contribute to the following:
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Sourcing Support
- Build and manage candidate pipelines across diverse roles.
- Execute searches on LinkedIn and other platforms with precision.
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Interview Coordination
- Own interview scheduling end-to-end: liaising with candidates, hiring managers, and panels.
- Ensure timely, punctual execution in a global, multi-timezone setting.
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New Hire Onboarding
- Design and execute structured, detailed onboarding schedules for new hires.
- Cultivate a positive, informative first-week experience.
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Contractor Lifecycle Management
- Oversee onboarding through to compliant offboarding for contractors.
- Track and resolve issues with administrative rigour.
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IT & Equipment Management
- Coordinate hardware/equipment requests for joiners in tandem with IT Teams.
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Workday Requisition Support
- Maintain accurate job requisition data—collaborate on Greenhouse, Workday.
- Ensure ATS and HRIS integrity.
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Offer Coordination
- Support final offer paper flow with Talent Partners.
- Facilitate timely, smooth interactions with candidates.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Recruitment Admin
- Proactively maintain recruitment records
- Systematically chase any missed milestones.
What You Bring
Experience & Expertise:
- Minimum 8 years of experience in Talent Coordination/Recruitment Operations.
- Minimum preference for high-growth, SaaS or tech environments (Dotmatics operates at a dynamic pace).
Essential Skills:
- Coordination Mastery: Successfully managed multi-zone, multi-stakeholder scheduling in high-volume environments.
- Recruitment Process Efficiency Toolkit: Deep understanding of end-to-end hiring processes (specifically sourcing, onboarding, ATS systems).
- Sourcing Savvy: Proficient in LinkedIn Recruiter, candidate engagement tactics.
- Operational Workflow Fluency: Familiarity with Greenhouse (ATS) preferred; Workday (HRIS) a plus.
- Contractor Compliance: Hands-on experience managing contractor lifecycles including compliance demands.
- Attention to Detail: Spotting overlooked issues (pipeline gaps, scheduling glitches, document discrepancies).
- Proactive Communication: Transparency with **candidates, managers, cross-functional teams».
- Self-Starter Mindset: Thrives in agile environments—maintaining high organisation under ambiguity.
Cultural Fit:
- Candidate Advocate: Authentic commitment to service excellence—doing what’s right for entrants at every touchpoint.
Note: Applicants must be eligible to work in the UK—we cannot offer sponsorship at this time.
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