Recruitment Administrator (6-Month FTC)

About Prevail Partners

Prevail Partners delivers strategic advice, intelligence, specialist capabilities, and managed services to clients ranging from governments and multinational corporations to non-governmental organisations. Our services span Europe, the Middle East, and Africa.

The Role

We are looking for a Recruitment Administrator to play a key role in driving efficient, scalable, and high-quality in-house recruitment and people operations. Reporting to the People Director, you'll provide critical support to the People Team by managing recruitment coordination, onboarding, workforce administration, and process improvement initiatives across the business.

The People Team does not operate under the traditional HR Business Partner model and there will be opportunities to support internal stakeholders across the business, contribute to projects, and further develop broader HR skills and experience within a collaborative and supportive team environment; an ideal opportunity for someone who has an ambition to develop their career in Talent and HR.

This is an exciting opportunity to join a fast-paced, purpose-driven organisation where your contributions will directly support high-impact work across the UK and internationally.

This role is offered on an initial three-month basis, with the potential to extend.

Key Responsibilities

• Coordinate and manage the full recruitment lifecycle across multiple vacancies simultaneously
• Partner with hiring managers and stakeholders across all levels of the business, including creation of job descriptions and assessment processes
• Arrange and coordinate interviews, assessments, and candidate communications
• Manage job postings across recruitment platforms and internal systems
• Deliver a professional, responsive, and high-quality candidate experience throughout the hiring process
• Prepare offer documentation, contracts, and onboarding paperwork
• Conduct and manage pre-employment screening and compliance activities including references, right to work checks, and supporting documentation
• Manage contractor and employee lifecycle administration from onboarding to offboarding
• Coordinate onboarding documentation, vetting requirements, inductions, and system access requests
• Maintain accurate recruitment and workforce records using Workable and Factorial
• Manage contractor documentation and invoicing administration
• Track contractor end dates, renewals, extensions, and approvals
• Identify opportunities to streamline recruitment and onboarding processes through automation and AI-supported solutions
• Support continuous improvement of recruitment workflows, reporting, scheduling, and administration processes
• Contribute to scalable and data-driven people operations as the business continues to grow
• Support HR administration, people initiatives, and project delivery across the People Team
• Produce recruitment reporting and hiring updates for the People Director