Guidant Global
Recruitment Assistant
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Role: Recruitment Assistant
Contract: 3 months
Work type: Hybrid
Location: Civic Center, SO14 7LY
We're looking for Recruitment & HR Admin Assistants to join the team immediately for a period of 3 months. Working as part of a fast-paced team, they will be responsible for administration support throughout the recruitment and onboarding process. Previous recruitment experience is preferred, whether this be as part of a broader HR role, in-house recruitment function, or agency. Strong administration, organization, and communication skills are a must. We're also looking for someone who enjoys a busy day where the time flies.
Key Responsibilities
- Provide a comprehensive, customer-focused recruitment service using an e-recruitment system.
- Support the end-to-end recruitment process, including preparing adverts, candidate packs, and recruitment documentation.
- Respond promptly and professionally to recruitment queries from hiring managers and candidates.
- Coordinate recruitment activities for schools and partner organizations.
- Manage pre-employment checks and ensure compliance with statutory requirements and Council policies.
- Process new starter documentation and payroll information accurately within deadlines.
- Maintain accurate recruitment records, vacancy information, and recruitment databases.
- Produce recruitment reports and management information on recruitment activity and trends.
- Liaise with recruitment agencies, job boards, and external partners to support recruitment campaigns.
- Provide administrative support for HR projects, assessment activities, and general HR & OD functions.
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Essential Skills & Requirements
- GCSE (or equivalent) in English and Mathematics, with HR Administration experience or equivalent recruitment administration experience.
- Experience delivering excellent customer service in a fast-paced, high-volume administrative environment.
- Knowledge of recruitment and selection processes, including pre-employment checks.
- Understanding of employment legislation, safeguarding, equality, and safer recruitment practices.
- Strong administrative skills with excellent attention to detail and the ability to manage multiple deadlines.
- Proficient in Microsoft Office and confident using e-recruitment systems, databases, and digital platforms.
- Experience handling recruitment enquiries via telephone, email, and face-to-face.
- Ability to maintain accurate records, process documentation, and produce management reports.
- Excellent verbal and written communication skills with strong stakeholder management abilities.
- Highly organized, able to work independently and collaboratively while maintaining confidentiality and compliance.
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For more info contact on +44 161 527 9461 or jinal.shah@guidantglobal.com
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