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Regional FM Lead
Company Description
Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.
From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.
A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.
Job Description
You Serve as primary client point of contact for all functions and processes within the regional FM Team.
- Manage engineering resources, HR and task activity.
- Prepare monthly progress report on all planned and reactive works to the Client, and Snr Contract Manager
- Ensure that all service reports are completed, filed and stored and sent to the client in a timely manner, with all remedial works quotes sent to accompany any works generated in PPM Reports.
- Assist Snr Contract Manager in the tendering for FM Contracts, sending enquiries to sub-contractors, managing all responses and saving and filing all proposals in SharePoint
- Invoicing ensuring these are prepared and issued each month to the client and finance updated
- Collaborate with the QS and Finance to ensure accurate timely CVR and cost reporting each Month
- Present the CVR to Snr Contract Manager each month
- Invoice Verification: Validate contractor invoices to ensure work provided aligns with the contract, verifying the accuracy of prices and confirming the availability of P&L in line with K&M SOP
- Support and assist in developing briefs and cost estimates for small works and contract variations.
- Customer/Stakeholder Relationships: Proactively develop and maintain effective relationships through a network of key contacts.
- Plan and organise teams coordinating maintenance work on-site to minimise client disruption and effectively communicate with client departments regarding upcoming and ongoing work, progress, and outcomes.
- Engage with King & Moffatt project team on main projects and utilise M&E systems data, technical submittals and specialist subcontractor information from PC for handover to the FM team ensuring O&M information has been created and issued.
- Manage Health & Safety Files are received and reviewed from Subcontractors and K&M RAMS are filed and stored in SharePoint and sent to the client in timely manner for review.
- Ensure any Mobile Engineers have had relevant training in respect of their duties.
- Ensure all subcontractor remedial works quotations are reviewed with QS and commercial for issuing to client.
- Create and adhere to SOPs for all maintenance work, continually devising ways to streamline processes
- Manage and report on weekly all instances of planned and reactive works that cannot be completed and escalate to the Snr Contracts Manager
- Maintaining K&M Document Management System – Service Sheets, RAMS, Permits from K&M resources and specialists.
- Collaborate to update Standard Operating Procedures (SOPs) work, continually devising ways to streamline processes
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Qualifications
- Business qualification or equivalent experience.
- Previous experience of a service industry role – Min 2 years’ experience.
- Ability to use own initiative.
- Excellent project management, problem solving and IT skills.
- SharePoint experience essential.
- Good written and verbal communication skills with strong oral presentation skills and attention to detail.
- Capable of working in a professional environment within a high performing team.
- Organised and open to new ways of working to challenge inefficiencies.
- Thorough understanding of business and customer-facing environments.
- Understands the requirements of operating in a contract environment.
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Additional Information
Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.
As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:
- Competitive salary
- Professional Development support
- Employee Assistance Program
- Health and Wellness programs
At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve.
Department:
Operations
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