Emmanuel Theological College
Registry Manager
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Join our warm, collaborative team as Registry Manager and play a pivotal role in shaping an outstanding student experience. This varied part-time role offers the opportunity to work at the heart of College life, managing key academic processes, supporting students and staff, and ensuring the integrity of vital student data. If you’re highly organised, enjoy working with detail and deadlines, and are looking for a rewarding role where your contribution will make a real difference, we’d love to hear from you. Previous Higher Education experience is welcome but not essential – we’ll provide the training and support you need to succeed.
To apply, please send a letter of application with an accompanying CV to dean@emmanueltc.ac.uk by the application date.
Vision, ethos, values
Our vision is to equip the whole people of God for the whole mission of God today, within a community ethos that is Christ-centred, Hope-filled, and Mission-orientated. Led by the Dean, we provide high quality formation and training for lay and ordained ministers in the Church of England in partnership with Durham University’s Common Awards, as well as training for Children, Young People, and Families' ministers to enable people to inhabit a range of vocations with confidence. There are growing numbers of non-ministerial students since Emmanuel was registered with the Office for Students in May 2025 who are choosing to undertake university validated programmes with us that are academically rigorous whilst being sympathetic to confessional theology. The College is jointly owned by the Bishops and Dioceses of Blackburn, Carlisle, Chester, Liverpool, Manchester, and Sodor and Man. Of our c.200 students, about two thirds are preparing to serve as priests, deacons, and licensed lay ministers in the Church of England. Others are training for ministry amongst children, young people, and families (CYPF) and some are studying to grow in their knowledge and understanding of theology and the bible, to develop and enhance their critical thinking skills, to improve employability, or because they want to be effective Christian leaders in other contexts. Our students represent a wide range of church traditions, and we celebrate the best of this variety whilst remaining committed to the historic Christian faith affirmed by the ecumenical councils. Excellence, curiosity, hospitality, integrity, and rootedness are the values by which we approach and organise our work. These qualities are expected of all members of our team, and we seek to encourage them throughout our community life. Our team is prayerful, positive, and enthusiastic and committed to resourcing the mission of the Church in the northwest and beyond.
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Role Description
The Registry Manager is a vital role that impacts the quality of our student experience, and is critical to our strategic development as a College, as well as our reputation.
The Registry Manager’s responsibilities will vary throughout the cycle of the academic year. We’re a warm, resourceful and collaborative staff team, and we’re looking for someone with strong organisational skills, who can calmly and confidently work with data in a deadline-driven environment. Work experience in a Higher Education context is desirable, but not essential, and training will be provided.
While there is no requirement for the postholder to be a practising Christian, they will be required to engage positively with the College’s Christ-centred, Hope-filled, and Mission-orientated ethos, and our vision and values.
The Registry Manager will be part of the Operations and Support Team, and line-managed by the Director of Quality and Partnerships. This is a part-time role of 21 hours (0.6 FTE) which may be undertaken flexibly over 3-5 days per week. Pay will be £35-38k pro rata (commensurate with experience), plus 10% employer pension contribution.
Key Responsibilities
Programme & Pathway Administration
- Oversee the effective and accurate enrolment of students on University programmes.
- Oversee and process programme and module registrations, and any updates to University registration, including concession requests, suspension of studies, withdrawals and programme transfers.
- Build and maintain an excellent in-depth knowledge of Durham University Common Awards regulations and processes in order to advise students and staff, and administer key processes.
- Develop and maintain an excellent understanding of the College’s Curriculum, in order to administer accurate and co-ordinated updates to our validated programmes, pathways, systems and procedures through the College’s Curriculum Review and Development process.
Attendance
- Oversee and manage recording of attendance data across teaching centres.
- Analyse students’ attendance data and escalate any concerns to tutors for follow-up in line with our Academic Progress Procedure.
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Student Finance
- Oversee and process updates to the Student Loans Company Course Management Service.
- Process annual Student Loans Company Registrations.
- Process termly Student Loans Company Attendance Confirmations.
- Process Change of Circumstances as required.
Board of Examiners Administration
- Act as Secretary to the Board of Examiners.
- Co-ordinate arrangements for Board of Examiners’ meetings.
- Liaise with the Chair, External Examiner and other key stakeholders to ensure effective running of the Board.
- Collate papers and prepare data for review by the Board of Examiners.
- Compile a sample of assessments for the External Examiner to review.
- Produce good-quality minutes of each full Board of Examiners meeting.
- Ensure timely submission of minutes and data to Durham University following each Board of Examiners full meeting.
Student Data
- Maintain and manage accurate student records on the College’s Data Management System.
- Work with the Director of Quality and Partnerships to incorporate changes in statutory reporting requirements into documented internal processes.
- Ensure the accuracy, integrity, and timely submission of student data for OFS and HESA student data returns, underpinned by rigorous data management, regular audits, and compliance checks.
- Conduct high-quality, detailed data analysis to inform internal decision-making and ensure accurate and timely external reporting.
- Oversee archive/or anonymisation of data in adherence to the College’s data retention schedule.
Safeguarding Training Certificate & DBS Administration
- Monitor and manage student and staff compliance with safeguarding training and DBS certificate requirements.
- Coordinate students’ submission of safeguarding certificates and DBS documentation to the College Data Management System.
- Co-ordinate in-person verification of DBS documentation.
Other
- Maintain and update process documentation relating to Student Data and Registry processes.
- Ensure the effective implementation of College policy and procedures relating to Student Data and Registry matters.
- Attend and facilitate elements of Experience Days, Commencement Eucharist and Induction Day, and the College’s Graduation Eucharist
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