Washington University in St. Louis
Research Nurse Coordinator II - Cardiothoracic Surgery
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Location: SAINT LOUIS, MO 63110
Scheduled Hours: 40
Position Summary
Functions as the lead person on a research project; coordinates enrollment of study subjects; Ensures adherence to study procedures consistent with the study protocol and verifiable source documentation; May supervise personnel assigned to work on the study. Coordinates with multidisciplinary teams to maintain continuity of care and human subject protection with a commitment to research integrity. May perform duties inclusive of those delegated to a Research Nurse Coordinator 1.
Job Description
Primary Duties & Responsibilities:
- Serves as the dedicated research coordinator embedded within the Structural Heart Team, attending Heart Team/valve conference meetings to present potential candidates and communicate trial eligibility criteria.
- Partners with structural heart physicians, advanced practice providers, valve clinic coordinators, and imaging staff across CT Surgery and Cardiology to align research visits, procedures, and follow-up with the patient's standard-of-care treatment plan.
- Communicates proactively with clinical partners regarding protocol requirements, enrollment status, and any deviations between research and routine care pathways, escalating conflicts to the PI for resolution.
- Educates staff nurses, cath lab/OR teams, and clinic staff caring for research patients on study interventions, required study procedures, and potential adverse events.
- Works with the research team and Heart Team to identify and screen potential study subjects from valve clinic referrals, Heart Team conference, cath lab schedules, and surgical consults.
- Conducts eligibility assessments against protocol inclusion/exclusion criteria, coordinating required screening tests (e.g., echocardiography, cardiac CT, catheterization, laboratory studies) with clinical departments.
- Obtains informed consent, ensuring patients and families understand the trial, randomization (where applicable), study procedures, and alternatives, and documents the consent process per regulatory requirements.
- Follows enrolled patients through the life of the trial, from screening and index procedure through all protocol-required follow-up visits (e.g., 30-day, 6-month, annual), coordinating visit windows, imaging, and assessments to maximize retention and protocol compliance.
- Monitors participants for adverse events and clinical changes, communicating findings promptly to the PI and treating clinicians.
- Ensures protocol requirements are met, including direct contact with research participants, collection of health information, coordination of study-related procedures, source documentation, and data entry.
- Prepares and submits reportable event reports (e.g., adverse events, serious adverse events, protocol deviations) to sponsors, IRBs, and regulatory agencies in accordance with the study protocol and established policies, procedures, and regulations.
- Manages day-to-day conduct and oversight of multiple concurrent structural heart trials, demonstrating strong organizational skills, independence, and resourcefulness.
- Collaborates with sponsor clinical research associates during monitoring visits by providing study documentation, data clarifications, and reports as necessary.
- Coordinates handling of study devices, administration of clinical trials, collection of source information, and case report form completion, including timely data entry into sponsor EDC systems.
- Performs other duties incidental to the work described above.
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Working Conditions
- Job Location/Working Conditions: Normal office environment
- Exposure to blood-borne pathogens
- Requires protective devices
- Patient care setting
- Direct patient care setting
- Physical Effort: Typically sitting at desk or table, Typically bending, crouching, stooping, Occasional lifting (25 lbs or less)
- Equipment: Office equipment, Clinical/diagnostic equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
- Associate Degree In Nursing Or Diploma In Registered Nursing
Certifications/Professional Licenses:
- Basic Life Support - American Heart Association
- Basic Life Support - American Red Cross
- Registered Nurse - Illinois Department of Financial and Professional Regulation
- Registered Nurse - Missouri Division of Professional Registration
Work Experience:
- Research (2 Years)
- Nursing (2 Years)
Skills:
- Not Applicable
Driver's License:
- A driver's license is not required for this position.
Preferred Qualifications
Education:
- No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
- No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
- No additional work experience unless stated elsewhere in the job posting.
Skills:
- Active Listening
- Clinical Research Coordination
- Clinical Research Management
- Clinical Research Methods
- Clinical Research Operations
- Clinical Techniques
- Database Management
- Detail-Oriented
- Effective Written Communication
- Electronic Health Records (EHR)
- Nursing Fundamentals
- Oral Communications
- Patient Recruitment
- Reporting Tools
- Spreadsheet Software
- Statistical Analysis Software (SAS)
- Team Collaboration
Grade: S26
Salary Range: $64,500.00 - $109,900.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
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If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
- Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees.
- Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
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