Central and North West London NHS Foundation Trust
Safety Training Administrator
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Job Overview
Are you passionate about creating a safe and compliant workplace? We are seeking a Safety Training Administrator for a fixed term contract to join our team and play a key role in delivering high-quality health and safety training across the organization.
The Safety Training Administrator will support the delivery of education, learning and development at Central and North West London NHS Foundation Trust, including statutory and mandatory training provision. The post will be integral to the Safety Team and the Learning and Education team and will play a key administrative role in ensuring that all staff members receive the training and education they need to do their jobs safely and effectively in line with the Trust’s values and statutory and mandatory requirements.
Please note: This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024."
As such, if you don’t meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form.
Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).
For further info please visit: Skilled Worker visa: Overview - GOV.UK
Main Duties And Responsibilities
Training Coordination and Service Delivery
- End-to-end coordination of safety training programmes, including scheduling, resource allocation, trainer coordination, and venue planning.
- Proactively plan training schedules using workforce data, demand analysis, and compliance trends.
- Identify gaps in training provision and propose solutions to optimise capacity and uptake.
- Act as the first point of contact for complex training queries, resolving issues independently where possible.
Data Analysis, Reporting and Continuous Quality Improvement
- Analyse training data (e.g. compliance rates, attendance trends, cancellations, evaluation feedback) to: Identify risks and gaps, Support service improvement.
- Produce regular and ad hoc reports and dashboards for senior staff.
- Interpret data and contribute to recommendations to improve training compliance and efficiency. Support audit activity and contribute to performance monitoring (KPIs).
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Learning Development Zone (LDZ) Responsibility
- Take operational responsibility for the effective use of the LDZ Safety training.
- Ensure accuracy, integrity, and quality of data within the system.
- Troubleshoot system issues and advise staff and trainers on system use.
- Support the development of user guides and promote best practice in system use.
Working for our organisation
Health and Safety
Central and North West London Mental Health NHS Trust has a Health and Safety Policy applicable to all employees. Employees must be aware of the responsibility placed on them under the Employment Rights Act 1996, to ensure that agreed safety procedures are carried out, and to maintain a safe environment for employees, patients and visitors.
Improving Working Lives
Central and North West London Mental Health NHS Trust is committed to the principles of Improving Working Lives and all managers are encouraged to follow Improving Working Lives practices. Consideration will be given to all requests for flexible working in line with Trust policy.
Staff Involvement
Central and North West London Mental Health NHS Trust is committed to involve staff at all levels in the development of the organisation.
Equal Opportunities
All employees of Central and North West London Mental Health NHS Trust are expected to be aware of, and adhere to, the provision of the Trust’s Equal Opportunities Policy, and to carry out their associated duties and responsibilities under this policy. As users of the disability symbol, the Trust guarantees to interview all disabled applicants who meet the minimum essential criteria for a vacant post.
Key Responsibilities
Coordinate and schedule safety training sessions for staff at all levels.
Maintain accurate training records and ensure compliance with regulatory requirements.
Liaise with internal teams and external providers to ensure training standards are met.
Skills & Experience
Strong organizational and administrative skills.
Excellent communication and interpersonal abilities.
Why Join Us?
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- Be part of a team committed to safety and wellbeing.
- Opportunities for personal development.
- Competitive salary.
Apply today and help us build a safer workplace for everyone!
See attached detailed Job Description with main responsibilities which can be found within the documents.
Person specification
Education And Qualifications
Essential criteria
- GCSEs in Maths and English
- NVQ level 3 Business Administration or equivalent
- Experience of working in an administrative role in an education setting
Desirable criteria
- Educated to degree standard
Experience
Essential criteria
- Experience of working in a busy administrative role
- Experience of working with a variety of different people in and outside the organisation
Desirable criteria
- Project or programme management implementation
- Experience of working in a training and development or customer service role
- Working in an NHS organisation
- Working in a complex organisation
Knowledge/Skills/Abilities
Essential criteria
- Excellent communication
- Evidence of a flexible approach
- Ability to plan & organise own work; good time-management skills
- Customer-focused approach
- Advanced keyboard skills & ability to communicate through IT using packages such as Word, Outlook, Excel
- Ability to work flexibly as part of a team and on own initiative
- Ability to prepare data for reports, prepare reports for submission to external stakeholders
- Able to manage competing demands and timescales
Working within Professional Boundaries
Essential criteria
- Accepts responsibility and accountability for own work and can define the responsibilities of others
- Recognises the limits of own authority within the role
- Seeks and uses professional support appropriately
- Understands the principle of Confidentiality
Planning & Organisational Skills:
Essential criteria
- Good telephone manner, with the ability to deal calmly and tactfully with telephone callers and visitors.
- Experience of working in an office environment and demonstrate ability to analyse and identify shortcomings in work processes and present ways of overcoming them.
- Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work.
- Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.
- Ability to demonstrate an eye for detail
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