Christie's
Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract)
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Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract)
The Company Christie’s, the world’s largest art business, is an exciting & enriching place to work. Whether in our Specialist Art Departments or in our Operational teams, we are all working together to sustain the success of this 260 year old company, bringing fresh ideas whilst not forgetting our history and our shared values: Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are passionate about what they do and a role at Christie’s offers an inspiring opportunity to work alongside industry leaders throughout the company.
Why This Role Matters The primary function of this role is the coordination of auctions and private sales across the Classic Art Group with a focus on Ancient Art and Antiquities. The Sale Coordinator monitors and tracks all activities and elements related to incoming property, manages the different sale process and ensures deadlines are met in collaboration with all stakeholders involved. The Sale Coordinator acts as client liaison, ensuring all sale paperwork is completed and processed in accordance with the relevant compliance guidelines and that property charges are accurately reflected in Christie's systems. In addition, the successful candidate will provide support to the business managers in the operational, financial, administrative and marketing management of the relevant sales, with an opportunity to supervise interns, apprentices and graduate trainees.
How You’ll Make an Impact
- Acting as the project manager for sales, coordinating all activities related to property including auction, e-commerce and private sale consignments for Classic Art with the relevant support departments such as Legal, Business Support Group, Client Accounting, Art Transport, Post-Sale, Private Sale Service Centre etc.
- Managing the end‑to‑end consignment process, including draft seller agreements, stock order creation and compliance documentation such as Cultural Property and Provenance certification
- Conducting & tracking Art Loss Register applications
- Where applicable, oversee the sale e-catalogue process in collaboration with Specialists and Cataloguers, ensuring deadlines are met and information is accurately captured
- Balance auction and private sale deadlines
- Overseeing shipping arrangements such as client & business approvals, export licences and scheduling
- Tracking property status in internal systems and resolving open issues or missing items
- Coordinating property movement requests including transfers, temporary releases and hand carries
- Managing client charges and ensuring accurate reporting in internal systems
- Monitoring sale and catalogue deadlines and ensuring the wider team remains on schedule
- Preparing clear handovers and documentation for the Post‑Sale Service team
- Managing the catalogue production process, liaising with cataloguing, photography and production teams
- Supporting the delivery of seller marketing commitments
- Coordinating operational aspects of auction exhibitions and private sale viewings
- Managing reserve amendments and issuing pre‑sale documentation to clients
- Supporting sale activities including client views, condition reports and registering bidding requests
- Overseeing sale interest and managing telephone bidding
- Delivering weekly auction and private sale pipeline meetings with stakeholders
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What your day might look like
- Following up with clients to gather missing consignment information such as KYC documents, Cultural Property documentation, contracts etc.
- Maintaining and reviewing the Sale Runners and chasing outstanding property, delivery dates, or compliance paperwork such as Art Loss Register certificates
- Consigning Private Sale Seller Agreements and invoicing same day
- Working on resolving historic auction inventory i.e. property damages, making stock, liaising with shippers and restorers
- Liaising with Operations, Photography and the Production Studio to keep catalogue deadlines on track
- Preparing shipping instructions and coordinating with external shipping partners
- Troubleshooting logistical or client‑related issues as they arise
- Supporting Specialists during viewings and pre‑sale activity
- Preparing post‑sale handover notes and actions for the relevant teams
- Coordinating daily communications across multiple teams to ensure sale readiness
What you’ll bring to the team
- Good understanding of Compliance documentation and Cultural Property requirements
- At least 3 years of related administrative and/or project management experience.
- Strong client service skills with clear written and verbal communication
- Excellent project management, time management and multi‑tasking abilities
- High attention to detail with strong follow‑up and organisational skills
- Creative problem‑solving and the confidence to take initiative
- Ability to work collaboratively across locations and teams
- Ability to work independently when required
- Proficiency in Excel and Outlook
What’s great about working for us
- 25 days annual leave + 1 day Birthday leave
- Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in additional to annual leave: almost two weeks to fully switch off and spend time with friends and family
- Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on
- Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you
- Donation matching of up to £500 per annum to help you support the organisations you care about
- Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
- Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues
- Discretionary Bonus (dependent on the business and employee performance payable in March each year)
- Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s)
- Private Health Insurance – no employee contribution needed, subsidised for other family members
- Dental Insurance – (may be extended at personal cost)
- Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months
- Competitive Life Insurance policy from first day
- Employee Assistance Programme – access to personal advice and support services including counselling
- Eyecare vouchers (once a year)
- Cycle to Work scheme
- Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops
- Robust family first policy: 16 weeks full pay on Maternity Leave
- Four-day week, for eight weeks, at full pay on return from Maternity Leave
- Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
- The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…
- *Christie’s reserves the right to change company benefits at any time
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Closing Date: Sunday 19th July Salary: £32,000 per annum #LI-Hybrid
Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour. Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales. Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai. Our Recruitment Privacy Notice can be found here
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